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Letter Requesting Flexible Working Hours - Form

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Below you can preview the Letter Requesting Flexible Working Hours, complete it by answering a few plain-English questions, and download a ready-to-sign copy in Word and PDF - tailored for use in India.

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Frequently asked questions

What is a Letter Requesting Flexible Working Hours?

A Letter Requesting Flexible Working Hours is a ready-to-use legal template for India. You complete it by answering a few plain-English questions, then download the finished document in Word and PDF.

What does the Letter Requesting Flexible Working Hours cover?

The Letter Requesting Flexible Working Hours is organised into sections covering § 1. Purpose of this Letter, § 2. Particulars of Service, § 3. Current Working Arrangement, § 4. Proposed Flexible Working Arrangement, § 5. Effective Period, so the important points are captured in a clear, consistent structure.

What formats can I download?

You can download your completed Letter Requesting Flexible Working Hours as an editable Microsoft Word (.docx) file and as a PDF.

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Yes - save it to your account and you can re-open, edit and re-download it at any time.

Is a Letter Requesting Flexible Working Hours legally binding?

Once it is properly completed and signed by everyone involved, a Letter Requesting Flexible Working Hours is generally legally binding in India, provided it meets the legal requirements that apply to this type of document.

What laws apply to a Letter Requesting Flexible Working Hours in India?

A Letter Requesting Flexible Working Hours should comply with the laws in force in India. This template is built around the provisions such situations commonly require, but the rules can vary by region and change over time, so check the current requirements for your case.

Do I need a lawyer to use a Letter Requesting Flexible Working Hours?

For most standard situations you can complete the Letter Requesting Flexible Working Hours yourself using the guided questionnaire. For high-value, unusual or high-risk matters, it is sensible to have a qualified lawyer review the finished document.

How do I sign the Letter Requesting Flexible Working Hours?

Download the completed Letter Requesting Flexible Working Hours as Word or PDF and sign it as required in India. Depending on the document this may involve a handwritten or electronic signature, and some documents also need witnesses.

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You can preview the Letter Requesting Flexible Working Hours and fill it in for free. A one-time fee applies only when you download the finished, ready-to-sign document in Word and PDF.

How long does it take to complete a Letter Requesting Flexible Working Hours?

Most people finish the Letter Requesting Flexible Working Hours in just a few minutes by answering the plain-English questions. You can save your progress and come back to it at any time.

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LETTER REQUESTING A FLEXIBLE WORKING ARRANGEMENT


From:

________ (the “Employee”)

Employee Identification / Code No.: ________

Designation: ________

Department / Team: ________

Residential Address: ________


To:

________

Designation: ________

For and on behalf of Company, having its registered office at ________ (the “Company”)


Dated: ________

Place: ________


Re: Request for Approval of a Flexible Working Arrangement


Dear ________,


§ 1. Purpose of this Letter

1.1 I refer to my contract of employment dated ________ entered into between me and the Company, and to the discussion held between us on ________, during which you indicated your in-principle / verbal approval for a flexible working arrangement.

1.2 I am writing to formally request your sanction for a flexible working arrangement that varies from my current working hours, in accordance with the Company’s applicable human resources and flexible working policy (the “Policy”) and the terms of my contract of employment.


§ 2. Particulars of Service

2.1 I have been in continuous service with the Company for a period of: ________, having joined the Company on ________.


§ 3. Current Working Arrangement

3.1 At present, my working hours are from ________ to ________, on the following working days: ________.

3.2 My current place of work is: ________.


§ 4. Proposed Flexible Working Arrangement

4.1 I respectfully request that my starting time be changed to ________ and my finishing time be changed to ________.

4.2 The proposed working days / pattern, if different, would be: ________.

4.3 The total contracted weekly hours under the proposed arrangement would be: ________, which is consistent with the daily and weekly hours of work permitted under the applicable Shops and Establishments / Factories legislation governing the Company’s establishment.

4.4 The reason for this request is: ________.


§ 5. Effective Period

5.1 I request that the aforementioned change take effect from ________ and continue until ________, or until such other date as may be mutually agreed in writing.


§ 6. Compliance with Company Policy and Law

6.1 To the best of my knowledge, this request is within the bounds of the Policy and does not contravene the terms of my contract of employment, and I respectfully request that you sanction the same.


§ 7. Trial Period

7.1 Should you be unable to commit to a permanent contractual variation at this stage, I would be happy to agree to a trial period of: ________, during which the viability of the proposed arrangement may be assessed before any permanent change is effected.


§ 8. Assurances

8.1 I am confident that the proposed flexible working arrangement will not adversely affect my performance or the smooth functioning of the team, and I undertake to ensure that all my duties and responsibilities continue to be discharged efficiently and in a timely manner.

8.2 I remain available to discuss this request further at your convenience and am open to any alternative arrangement that may be mutually agreeable.

8.3 I look forward to your favourable consideration and a positive response in this regard. I thank you for your time and understanding.


Yours sincerely,


_________________________

________

(Employee)


Contact No.: ________

Email: ________



FOR OFFICE USE / ACKNOWLEDGEMENT AND DECISION OF THE COMPANY

The above request is hereby: ________ (approved / approved on a trial basis / not approved).

Remarks (if any): ________.

Effective from: ________.


_________________________

________

Designation: ________

For and on behalf of Company

Date: ________

Place: ________


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