Letter Requesting Information from a Financial Institution - Word & PDF Template Form

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Date: ________

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Dear Sir or Madam,

RE: SUBJECT ACCESS REQUEST UNDER ARTICLE 15 OF THE UK GDPR AND THE DATA PROTECTION ACT 2018

Account Holder: ________
Date of Birth: ________
Customer Reference / Client Number (if known): ________

1. I am writing to make a subject access request in respect of personal data relating to me which is held or processed by your institution. This request is made pursuant to Article 15 of the UK General Data Protection Regulation ("UK GDPR") and section 45 and Part 3 of the Data Protection Act 2018, as applicable.

2. I am the holder of the following account with your institution:

Account Number: ________

Sort Code: ________

Account Type: ________

Registered Address:

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3. Pursuant to Article 15(1) of the UK GDPR, I request confirmation as to whether or not personal data concerning me is being processed, and where that is the case, access to that personal data together with the following information:

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4. In particular, and without limiting the generality of the above, I request copies of the following records relating to my credit and account history:

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5. I require the information to be provided in a concise, transparent, intelligible and easily accessible form, using clear and plain language, in accordance with Article 12(1) of the UK GDPR. Where I have made this request by electronic means, I would be grateful if the information could be provided in a commonly used electronic format, unless I have indicated otherwise.

6. I understand that, in accordance with Article 12(5) of the UK GDPR, the first copy of my personal data is to be provided free of charge. I acknowledge that a reasonable fee based on administrative costs may be charged for any further copies, or where a request is manifestly unfounded or excessive. If you intend to charge a fee in respect of this request, please notify me in writing of the amount and the basis for it before any work is undertaken.

7. I anticipate receiving a response, and the information requested, without undue delay and in any event within one month of receipt of this request, in accordance with Article 12(3) of the UK GDPR. Should you consider that the extended period of up to a further two months applies by reason of the complexity or number of the requests, please inform me in writing within one month of receipt of this request, together with the reasons for the extension.

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9. If you are unable to comply with this request in whole or in part, please set out in writing the reasons for your decision and inform me of my right to lodge a complaint with the Information Commissioner's Office and to seek a judicial remedy.

I would be grateful for your prompt attention to this matter and thank you in advance for your cooperation.

Yours faithfully,

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Contact telephone: ________
Email: ________

Enclosures (for identity verification): ________