Letter Requesting Correction of Personal Information - Word & PDF Template Form

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To Whom it May Concern

RECTIFICATION REQUEST (ARTICLE 16 UK GDPR)

I am contacting you to make a formal rectification request in respect of my personal information in accordance with Article 16 of UK GDPR (as implemented through the Data Protection Act 2018). Please find below the details of my request.

Data Subject Details

I am the data subject in relation to whom this request relates. To assist you in identifying my records please find below my personal details:

1. Name

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2. Date of birth

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3. Address

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4. Proof of ID

Please find attached: ________

Particulars of Request

This request concerns the following information as set out below.

1. Incorrect information

The following information is inaccurate:

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2. Correction required

Please correct the above information as follows:

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Legal Basis of My Request

In accordance with UK GDPR, you are the data controller in respect of my personal data and as such, you have certain responsibilities in regard to the processing of my personal data.

Under Article 16 of the UK GDPR (implemented through s.46 of the Data Protection Act 2018), I have the right to have any inaccurate personal data which is held by you in relation to me rectified.

I further wish to draw your attention to the accuracy principle as contained under Article 5(1)(d) of the UK GDPR and, in particular, your obligation to keep the information up to date.

s.205 (1) of the Data Protection Act 2018 defines inaccurate, in relation to personal data, as incorrect or misleading as to any matter of fact.

Article 19 of the UK GDPR and s.48 (9) of the Data Protection Act 2018 requires that, where a controller rectifies the processing of personal data, it must notify any recipients who must similarly rectify the data.

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Article 12 (3) of the UKGDPR states that a controller must provide a response to a rectification request without delay and in any event within one month of receipt of the request.

Required Action

In view of the above, I request that you do the following:

1. make the correction as highlighted above; AND

2. notify any and all recipients of the required correction.

If you are unable to comply with my request, please provide me with a written explanation setting out the reasons for your refusal and inform me of my right to lodge a complaint with the Information Commissioner's Office (ICO) and to seek a judicial remedy.

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Yours sincerely,

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