Letter Request Claiming Travel Expenses from an Employer - Word & PDF Template Form

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Dear ________

RE: REQUEST FOR REIMBURSEMENT OF TRAVEL EXPENSES

Employee reference / payroll number: ________

1. I am writing formally to request reimbursement of travel and associated expenses which I incurred in connection with business travel undertaken on behalf of ________ (the "Company") to ________ on ________.

2. The purpose of the trip, and the duties I was required to perform during it, were as follows:

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3. My entitlement to claim these expenses arises under ________ of my contract of employment dated ________ (and, where applicable, under the Company's travel and expenses policy). In particular, ________ of that contract provides that:

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4. In the course of the trip I incurred the following additional costs, each of which was directly and necessarily related to the performance of my duties for the Company. The total amount claimed is £________ (________), itemised as follows:

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Lorem ipsum dolor sit amet consectetur adipiscing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat duis aute irure dolor in reprehenderit voluptate velit esse cillum dolore eu fugiat nulla pariatur lorem ipsum dolor sit amet consectetur adipiscing elit sed do eiusmod.

6. I should be grateful if you would arrange for payment to be made to my nominated bank account, details of which are set out below (or as otherwise held on the Company's payroll records):

Account name: ________
Sort code: ________
Account number: ________

Lorem ipsum dolor sit amet consectetur adipiscing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat duis aute irure dolor in reprehenderit voluptate velit esse cillum dolore eu fugiat nulla pariatur lorem ipsum dolor sit amet consectetur adipiscing elit sed do eiusmod tempor.

8. I should be grateful if this reimbursement could be processed at your earliest convenience. I appreciate that processing may take up to ________. Should you require any further information, clarification or evidence in respect of the expenses claimed, please do not hesitate to contact me using the details set out above.

9. This letter is sent without prejudice to any of my contractual or statutory rights, including (where relevant) my right to seek recovery of unauthorised deductions from wages under Part II of the Employment Rights Act 1996.

Thank you for your prompt attention to this matter.

Yours sincerely,

______________________

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Job title / position: ________

Enclosures: ________