Personal Trainer Agreement - Template, Sample Form

SERVICES AGREEMENT

________

PERSONAL TRAINING SERVICES

I am ________ and I will be providing the Services under this Agreement.

Please find below my terms and conditions for the provision of personal services. Please read the terms and conditions carefully before signing. If you have any questions about this document, please let me know.

Please keep a copy of this document safe for future reference.

MY CONTACT DETAILS

If you have any questions or need to communicate with me about this Agreement, I can be contacted as follows:

Trading address:

________

Telephone: ________

Email: ________

1. TERMINOLOGY

(1.1). I (________) am the first party to this Agreement. I will refer to myself as 'I', 'me' or 'my' throughout the Agreement.

(1.2). You are the other party to the Agreement. Reference to 'you' or 'your' will therefore mean any person who purchases the Services as a client.

(1.3). Both of the parties to this agreement will be collectively referred to as 'we', 'our' and 'us'.

(1.4). This document will constitute a contractual agreement and we will both be bound by it. I will refer to the terms and conditions in the document (and the attached schedules) as the Agreement.

(1.5). The Services shall mean the personal training services provided by me in accordance with this Agreement (as defined in Section 2).

2. THE SERVICES

(2.1). The Services which I will provide will be focused on the general area of training and improving your performance.

(2.2). The Services which I will perform will be the provision of personal training sessions within the following disciplines and areas of expertise. In particular, this will include:

________

3. BOOKING AND START DATE

(3.1). I will perform the Services for you on the dates and times agreed between us, in accordance with my available working times which are generally:

________

(3.2). You can request to book my Services on my website.

(3.3). I will accept your booking by: ________.

(3.4). I may contact you to say that I cannot accept your request, for example where I do not have availability.

(3.5). Once you receive my acceptance of your booking, the Agreement will commence and will be in force (the Start Day).

(3.6). You must also provide me with your completed Client Health and Information Form (attached) before I can provide the Services to you.

(3.7). I will also complete an initial fitness assessment with you at the outset of the Services. The cost of this will be included within the price of the Services.

(3.8). The fitness testing and health information will assist me in ensuring that I tailor the services to your ability. I am not medically qualified to express a medical view regarding your fitness to engage in any training or activities set by me.

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4. MY QUALIFICATIONS AND STANDARDS OF THE SERVICES

(4.1). I will conduct the Services on the days and times that we have agreed and in accordance with the specific Services you have chosen to instruct me to perform.

(4.2). I will conduct the Services to the standards with reasonable care and skill.

(4.3). I will conduct the Services in accordance with the requirements of this Agreement.

(4.4). In the event that you are dissatisfied with the Services in any way, please do not hesitate to discuss this with me using the contact details listed above.

5. PAYMENT TERMS

(5.1). I charge you for the Services at an hourly rate. My current hourly rate is £________.

(5.2). Payment should be made immediately after the conclusion of a session.

(5.3). Payment can be made:

________

(5.4). I may increase my fees from time to time. I will notify you of any changes to my fees and these will apply to any new bookings made after the relevant increase.

(5.5). In the event that any payment becomes overdue by more than 7 calendar days, I may cancel your future bookings for the Services.

6. CANCELLATION AND TERMINATION RIGHTS

Cooling-off Period

(6.1). If you are required to pay more than £42 in accordance with this Agreement, you can cancel the Agreement within 14 calendar days of the Start Day without giving any reason.

(6.2). The cancellation period will expire 14 calendar days from the start day (the Cooling-Off Period).

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(6.4). To exercise the right to cancel, you must inform me of your decision to cancel the Agreement by a clear statement (e.g a letter sent by post or email). You can use the attached example Cancellation Form (but it is not obligatory).

(6.5). To meet the cancellation deadline, it is sufficient for you to send your communication concerning your exercise of the right to cancel before the Cooling-off Period has expired.

(6.6). If you cancel this Agreement during the Cooling-off Period, I will reimburse you for any payments received from you.

(6.7). I will make the reimbursement without undue delay and not later than 14 calendar days after the day on which you informed me about your decision to cancel the Agreement.

(6.8). I will make the reimbursement using the same means of payment as you used for the initial transaction unless you have expressly agreed otherwise; in any event, you will not incur any fees as a result of the reimbursement.

After the Cooling-Off Period/No Cooling-Off Period

(6.9). After the Cooling-Off Period (or from the Start Day if no Cooling-Off period applies), this Agreement can be terminated at any time by either of us providing 28 calendar days' notice to the other.

(6.10). If there are any Services scheduled to take place after the date of termination and you have paid for those Services, I will reimburse you for those services; and

(6.11). If there are any amounts outstanding for the Services I have provided prior to termination, you must pay those fees.

7. YOUR OBLIGATIONS

(7.1). In order for me to provide the Services effectively, you must co-operate with me and provide me with any information that I reasonably require to perform the Services.

(7.2). You must ensure that all information you provide to me (including in your Client Health and Information Form) is accurate, complete and not misleading.

(7.3). You must inform me promptly of any change to your health, medical condition or circumstances that may affect your ability to participate safely in the Services.

(7.4). You must attend the sessions at the agreed dates and times and arrive ready and able to participate in the Services.

(7.5). If you are unable to attend a scheduled session, you must give me as much notice as reasonably possible so that we can rearrange the session.

(7.6). You must follow my reasonable instructions and guidance during the sessions and use any equipment safely and responsibly.

(7.7). You must wear appropriate clothing and footwear for the activities involved in the Services.

(7.8). If you fail to comply with your obligations under this Agreement and this prevents or delays me from performing the Services, I will not be responsible for any resulting delay or failure to provide the Services.

8. EQUIPMENT

(8.1). There may be occasions when you will require certain equipment for your training and fitness.

(8.2). You must obtain all necessary equipment required for the Services. For example, this could include items such as:

________

(8.3). You will be responsible for your personal equipment. You must ensure that you use the equipment safely and responsibly.

9. LIABILITY

(9.1). I will compensate you for any loss or damage (other than personal injury or death) where this is due to a negligent act or omission by me. I will not compensate you for such loss or damage where this is your fault or the third of any third party.

(9.2). I will compensate you for any personal injury should I fail to conduct my duties in accordance with the standards required by law but I shall not be liable for any personal injury or death to you where this is:

(a). your fault; or

(b). the fault of any third party; or

(c). not reasonably foreseeable by me even if I had taken all reasonable care.

(9.3). My total liability to you under this Agreement (howsoever incurred) will not exceed £________ (________).

10. YOUR PERSONAL INFORMATION

(10.1). In order to provide the Services to you, I will need to process your personal information.

(10.2). I will only process personal information in accordance with applicable data protection laws.

11. GOVERNING LAW AND JURISDICTION

The laws of England and Wales apply to this Agreement. Any disputes in relation to this Agreement shall be subject to the exclusive jurisdiction of England and Wales.

12. THIRD-PARTY RIGHTS

No one other than a party to this Agreement has any right to enforce a term of this contract or bring proceedings in relation to it.

13. SIGNATURES

(13.1). My signature

SIGNED:

__________________________________

________

DATED:

__________________________________

(13.2). Your signature

CLIENT SIGNATURE:

__________________________________

CLIENT NAME (PRINT):

__________________________________

DATED:

__________________________________

CLIENT HEALTH AND INFORMATION FORM

PERSONAL DETAILS

YOUR FULL NAME:

___________________________________________________

YOUR FULL ADDRESS:

___________________________________________________

___________________________________________________

___________________________________________________

YOUR CONTACT NUMBER:

___________________________________________________

NAME OF GP AND ADDRESS OF SURGERY:

___________________________________________________

___________________________________________________

___________________________________________________

EMERGENCY CONTACT NAME:

___________________________________________________

EMERGENCY CONTACT NUMBER:

___________________________________________________

THEIR RELATIONSHIP TO YOU:

___________________________________________________

HEALTH QUESTIONS

IF YOU ANSWER YES TO ANY OF THE FOLLOWING QUESTIONS, PLEASE PROVIDE DETAILS.

PLEASE STATE WHETHER YOU HAVE OR HAVE EVER SUFFERED FROM ANY OF THE FOLLOWING CONDITIONS:

ASTHMA:

___________________________________________________

HIGH BLOOD PRESSURE:

___________________________________________________

LOW BLOOD PRESSURE:

___________________________________________________

HIGH CHOLESTEROL:

___________________________________________________

DIZZINESS/FAINTING:

___________________________________________________

EPILEPSY:

___________________________________________________

ARTHRITIS:

___________________________________________________

JOINT PAIN:

___________________________________________________

HEART DISEASE:

___________________________________________________

SHORTNESS OF BREATH:

___________________________________________________

DIABETES:

___________________________________________________

MOBILITY ISSUES:

___________________________________________________

ANY OTHER MEDICAL CONDITIONS:

___________________________________________________

___________________________________________________

___________________________________________________

HAVE YOU EVER HAD SURGERY?

___________________________________________________

___________________________________________________

___________________________________________________

HAVE YOU EVER HAD PHYSICAL THERAPY?

___________________________________________________

___________________________________________________

___________________________________________________

ARE YOU CURRENTLY TAKING ANY MEDICATIONS?

___________________________________________________

___________________________________________________

___________________________________________________

DO YOU SMOKE?

___________________________________________________

FITNESS QUESTIONS

IF YOU ANSWER YES TO ANY OF THE FOLLOWING QUESTIONS, PLEASE PROVIDE DETAILS.

DO YOU CURRENTLY DO ANY SPORT OR EXERCISE?

___________________________________________________

___________________________________________________

___________________________________________________

HAVE YOU EVER HAD A PERSONAL TRAINER OF SPORTS COACH?

___________________________________________________

___________________________________________________

___________________________________________________

WHAT ARE YOUR FITNESS GOALS?

___________________________________________________

___________________________________________________

___________________________________________________

SIGNATURE

YOUR SIGNATURE:

__________________________________

YOUR NAME (PRINT):

__________________________________

DATED:

__________________________________

CANCELLATION FORM

TO: ________

OF: ________

EMAIL: ________

I hereby give notice that I cancel my contract for the supply of the personal training services which I ordered on ____________________________ (REQUEST DATE) and which you agreed to supply on ____________________(START DATE).

MY NAME:

_____________________________

MY ADDRESS:

_____________________________

SIGNATURE (where provided on paper):

_____________________________

DATE:

___________________________