Minutes of Shareholders Meeting - Private Limited Company - Word & PDF Template Form

________

(a company incorporated in England and Wales under the Companies Act 2006)

Company Number: ________

Registered Office: ________

MINUTES OF A GENERAL MEETING OF THE SHAREHOLDERS

(held in accordance with Part 13 of the Companies Act 2006 and the Company's Articles of Association)

Type of meeting: ________

Date: ________

Location: ________

Time of arrival: ________

Time meeting commenced: ________

Total issued shares carrying voting rights: ________

SHAREHOLDERS IN ATTENDANCE (in person)

________, holder of ________ ordinary shares

________, holder of ________ ordinary shares

OTHERS PRESENT (by invitation)

________ – ________

§ 1. CHAIR

1.1 ________ was appointed to act as chair of the meeting in accordance with the Company's Articles of Association, with the agreement of those present.

1.2 The chair noted that, pursuant to section 355 of the Companies Act 2006, minutes of the proceedings of this meeting would be entered in the Company's books and retained for not less than ten years from the date of the meeting.

§ 2. NOTICE AND QUORUM

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2.2 The chair confirmed that a quorum, being ________ members entitled to vote, was present throughout the meeting as required by section 318 of the Companies Act 2006 and the Company's Articles of Association.

2.3 The chair declared the meeting duly convened, quorate and competent to transact the business set out in the notice convening the meeting.

2.4 The chair announced that ________ appointments of proxies had been validly lodged with the Company in accordance with section 324 of the Companies Act 2006.

§ 3. APPOINTMENTS BY PROXY

3.1 ________, holder of ________ ordinary shares, has appointed ________ as proxy.

3.2 The appointed proxy has authority, in accordance with section 324 of the Companies Act 2006, to attend, speak and vote (whether on a show of hands or on a poll) on all resolutions proposed on behalf of the appointing shareholder.

§ 4. CORPORATE REPRESENTATIVES

4.1 ________, holder of ________ ordinary shares, was represented by ________, duly authorised to act as its corporate representative pursuant to section 323 of the Companies Act 2006.

§ 5. CONSENT TO SHORT NOTICE

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§ 6. RESOLUTIONS

6.1 The chair proposed the following resolution for consideration by the meeting:

(a) Resolution:

________

6.2 The chair declared that the resolution was duly passed on a show of hands as ________ in accordance with sections 282 and 283 of the Companies Act 2006.

6.3 Voting breakdown (on a show of hands): ________ votes in favour, ________ votes against, and ________ abstentions.

6.4 On a show of hands each member present in person or by proxy had one vote, in accordance with section 284(2) of the Companies Act 2006 and the Company's Articles of Association. No poll was demanded.

§ 7. OTHER BUSINESS

7.1 The following further business was raised and discussed at the meeting:

________

§ 8. CLOSE OF MEETING

8.1 There being no further business, the chair declared the meeting closed at ________.

8.2 These minutes were taken to be a correct record of the proceedings and, when signed by the chair, shall be evidence of the proceedings of the meeting pursuant to section 356 of the Companies Act 2006.

Signature: ___________________________

________, Chair

Date: ________