LETTER REQUESTING REMOTE WORK ARRANGEMENT
From:
________ (the "Employee")
Employee Code/ID: ________
Designation: ________
Department: ________
Residential Address: ________
To:
________ (the "Employer")
Designation of Addressee: ________
Registered Office/Address: ________
Dated: ________
Place: ________
Re: Formal Request for a Remote Work (Work-from-Home) Arrangement
Dear ________,
§ 1. Purpose of this Letter
1.1. I am writing to formally request the grant of a remote work (work-from-home) arrangement in respect of my current position as ________ with M/s. ________ (the "Company").
1.2. I have valued being part of the Company and remain committed to contributing to the continued success of my team and of the Company.
§ 2. Background
2.1. This request is made further to the discussion held between us on ________, during which you were kind enough to indicate your in-principle/verbal approval for a remote working arrangement.
2.2. I am presently working from the Company's office premises situated at ________, and I have been associated with the Company for a continuous period of: ________.
2.3. The terms of my employment are governed by my appointment letter / employment agreement dated ________ (the "Employment Agreement"), and this request is made in accordance with the applicable policies of the Company, the terms of the Employment Agreement, and the provisions of the applicable labour legislation, including the Code on Wages, 2019, the Occupational Safety, Health and Working Conditions Code, 2020, and the applicable Shops and Establishments enactment of the relevant State.
§ 3. The Arrangement Requested
3.1. I respectfully request that the proposed remote work arrangement be made effective from ________ and continue until ________, subject to such review and renewal as the Company may consider appropriate.
3.2. I propose to perform my duties remotely from the following location: ________.
3.3. I shall observe the following working hours and days of availability: ________, and shall remain contactable through the means notified by the Company.
3.4. This request is within the bounds of the Company's remote work / human resources policy, and I sincerely hope you will be pleased to sanction the same.
§ 4. Trial Period (in the Alternative)
4.1. In the event that the Company is presently unable to commit to a contractual variation of my terms of employment, I would be happy to agree to a trial period of: ________, during which the viability of the proposed arrangement may be assessed, subject to such terms and conditions as the Company may stipulate.
§ 5. Undertakings and Assurances
5.1. I am confident that this arrangement will not adversely affect my productivity or the quality of my work, and I remain committed to fulfilling all my duties and responsibilities effectively.
5.2. I assure you that I will remain available during the agreed working hours, attend meetings as required, and continue to coordinate with my team and reporting manager.
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5.4. I undertake to maintain a safe and suitable working environment at the remote location and to bear my own incidental costs save as may otherwise be agreed with the Company.
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§ 6. Conclusion
6.1. I would be glad to discuss this request further at your convenience and to provide any additional information you may require.
6.2. I thank you for considering my request and look forward to your favourable response.
Yours sincerely,
_________________________
________
Designation: ________
Employee Code/ID: ________
Contact No.: ________
Email: ________
For Office Use / Acknowledgement by Employer:
Approved / Not Approved (strike out as applicable)
Signature: _________________________
Name: ________
Designation: ________
Date: ________