Letter Requesting Flexible Working Hours - Form Pro · IN-law
✓ Valid in India · drafted to comply with local law
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LETTER REQUESTING A FLEXIBLE WORKING ARRANGEMENT
From:
________ (the “Employee”)
Employee Identification / Code No.: ________
Designation: ________
Department / Team: ________
Residential Address: ________
To:
________
Designation: ________
For and on behalf of Company, having its registered office at ________ (the “Company”)
Dated: ________
Place: ________
Re: Request for Approval of a Flexible Working Arrangement
Dear ________,
§ 1. Purpose of this Letter
1.1 I refer to my contract of employment dated ________ entered into between me and the Company, and to the discussion held between us on ________, during which you indicated your in-principle / verbal approval for a flexible working arrangement.
1.2 I am writing to formally request your sanction for a flexible working arrangement that varies from my current working hours, in accordance with the Company’s applicable human resources and flexible working policy (the “Policy”) and the terms of my contract of employment.
§ 2. Particulars of Service
2.1 I have been in continuous service with the Company for a period of: ________, having joined the Company on ________.
§ 3. Current Working Arrangement
3.1 At present, my working hours are from ________ to ________, on the following working days: ________.
3.2 My current place of work is: ________.
§ 4. Proposed Flexible Working Arrangement
4.1 I respectfully request that my starting time be changed to ________ and my finishing time be changed to ________.
4.2 The proposed working days / pattern, if different, would be: ________.
4.3 The total contracted weekly hours under the proposed arrangement would be: ________, which is consistent with the daily and weekly hours of work permitted under the applicable Shops and Establishments / Factories legislation governing the Company’s establishment.
4.4 The reason for this request is: ________.
§ 5. Effective Period
5.1 I request that the aforementioned change take effect from ________ and continue until ________, or until such other date as may be mutually agreed in writing.
§ 6. Compliance with Company Policy and Law
p>6.1 To the best of my knowledge, this request is within the bounds of the Policy and does not contravene the terms of my contract of employment, and I respectfully request that you sanction the same.§ 7. Trial Period
7.1 Should you be unable to commit to a permanent contractual variation at this stage, I would be happy to agree to a trial period of: ________, during which the viability of the proposed arrangement may be assessed before any permanent change is effected.
§ 8. Assurances
8.1 I am confident that the proposed flexible working arrangement will not adversely affect my performance or the smooth functioning of the team, and I undertake to ensure that all my duties and responsibilities continue to be discharged efficiently and in a timely manner.
8.2 I remain available to discuss this request further at your convenience and am open to any alternative arrangement that may be mutually agreeable.
8.3 I look forward to your favourable consideration and a positive response in this regard. I thank you for your time and understanding.
Yours sincerely,
_________________________
________
(Employee)
Contact No.: ________
Email: ________
FOR OFFICE USE / ACKNOWLEDGEMENT AND DECISION OF THE COMPANY
The above request is hereby: ________ (approved / approved on a trial basis / not approved).
Remarks (if any): ________.
Effective from: ________.
_________________________
________
Designation: ________
For and on behalf of Company
Date: ________
Place: ________
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