School Records Request Letter - Template, Sample Form

________
________
Telephone: ________
Email: ________

________

________
Attention: ________
________

Re: Request for Inspection and Copies of Education Records Pursuant to the Family Educational Rights and Privacy Act (FERPA) — Student: ________

Dear Sir or Madam:

§ 1. Identity of Requesting Party. I, ________, submit this letter in my capacity as ________ (e.g., the eligible student, or the parent/legal guardian of a student under eighteen (18) years of age). The student to whom this request relates is ________, date of birth ________, student identification number ________, who attended or is attending the above-named institution.

§ 2. Statutory Authority. This request is made pursuant to the Family Educational Rights and Privacy Act of 1974 ("FERPA"), 20 U.S.C. § 1232g, and its implementing regulations at 34 C.F.R. Part 99, which afford eligible students and the parents of dependent students the right to inspect, review, and obtain copies of education records maintained by the institution.

§ 3. Records Requested. I hereby request to inspect, review, and receive copies of all education records maintained by your institution that relate to the above-named student for the period from ________ through ________, including but not limited to:

1. academic transcripts, grade reports, and report cards;
2. attendance records;
3. standardized test scores and assessment results;
4. disciplinary records;
5. health and immunization records maintained in the education file;
6. any individualized education program (IEP), Section 504 plan, or related special-education documentation, if applicable;
7. correspondence, evaluations, and any other documents contained in the student's education file: ________.

Lorem ipsum dolor sit amet consectetur adipiscing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat duis aute irure dolor in.

§ 5. Form of Production. Please provide the requested records in the following format: ________ (e.g., paper copies, electronic copies, or in-person inspection). If you are unable to provide copies, please advise me of a date and time at which I may inspect the records at your offices, as permitted under 34 C.F.R. § 99.10(c).

§ 6. Fees. I understand that, pursuant to 34 C.F.R. § 99.11, the institution may charge a reasonable fee for copies of records, provided that such fee does not effectively prevent the exercise of the right to inspect and review the records. If the cost of copying and delivering the requested records will exceed ________, please provide a written estimate or billing statement before incurring the charge.

Lorem ipsum dolor sit amet consectetur adipiscing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat duis aute irure dolor in reprehenderit voluptate velit esse cillum dolore eu.

§ 8. Delivery and Contact. Please send the requested records to the address listed above, or to the following alternate address if different: ________. Should you have any questions, require verification of my identity, or need additional information to process this request, please contact me using the information provided above.

Thank you for your prompt attention to this matter.

Sincerely,

________
________
Date: ________