Expense Reimbursement Policy
Employer: ________
This Expense Reimbursement Policy (the "Policy") for ________ (the "Employer") describes guidelines all employees ("Employees" or singularly "Employee") must follow when spending money in a work-related capacity.
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Covered Expenses
Employer will generally cover work-related expenses for Employees. Work-related expenses are defined as those that are directly related to Employee's work for Employer. Work-related expenses may either be directly paid by the Employer or paid initially by the Employee and reimbursed.
Please note that although work-related expenses may be generally covered, they could be subject to a cap on approved amounts. In this case, the Employee is advised to check in with their direct supervisor before incurring any work-related expenses.
Employees must communicate with their direct supervisor prior to incurring any work-related expenses to ensure coverage will be granted. If coverage is not granted, Employee is liable for any and all expenses incurred.
Non-covered Expenses
The following are considered categorically non-covered expenses for which Employee must bear the cost:
- Unauthorized or personal meetings or travel
- Expenses related to the lapse of a professional license
- Expenses not related to Employee's work for Employer
- Unauthorized upgrades when traveling or renting equipment on behalf of Employer
- Fines related to speeding or other driving violations
The above list is to be considered non-exhaustive. For any questions regarding covered or non-covered expenses, Employee is advised to speak with their direct supervisor.
Employee Responsibilities
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Disciplinary Action
Employees that are found to have falsified documents or exaggerated expenses will be subject to disciplinary action, up to and including termination.