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Expense Reimbursement Policy
Employer: ________
This Expense Reimbursement Policy (the "Policy") for ________ (the "Employer") describes guidelines all employees ("Employees" or singularly "Employee") must follow when spending money in a work-related capacity.
Covered Expenses
Employer will generally cover work-related expenses for Employees. Work-related expenses are defined as those that are directly related to Employee's work for Employer. Work-related expenses may either be directly paid by the Employer or paid initially by the Employee and reimbursed.
Please note that although work-related expenses may be generally covered, they could be subject to a cap on approved amounts. In this case, the Employee is advised to check in with their direct supervisor before incurring any work-related expenses.
Employees must communicate with their direct supervisor prior to incurring any work-related expenses to ensure coverage will be granted. If coverage is not granted, Employee is liable for any and all expenses incurred.
Non-covered Expenses
The following are considered categorically non-covered expenses for which Employee must bear the cost:
- Unauthorized or personal meetings or travel
- Expenses related to the lapse of a professional license
- Expenses not related to Employee's work for Employer
- Unauthorized upgrades when traveling or renting equipment on behalf of Employer
- Fines related to speeding or other driving violations
The above list is to be considered non-exhaustive. For any questions regarding covered or non-covered expenses, Employee is advised to speak with their direct supervisor.
Employee Responsibilities
Disciplinary Action
Employees that are found to have falsified documents or exaggerated expenses will be subject to disciplinary action, up to and including termination.
Fields you complete are inserted into the document live. This template is general guidance only - not legal advice.