Workplace Code of Conduct - Template, Sample Form
✓ Valid in United Kingdom
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CODE OF CONDUCT
________
Introduction
This code of conduct outlines the main standards of behaviour and conduct required by ________ ('we', 'our', 'us').
The code of conduct applies to all staff members, irrespective of their rank or role. This includes all:
This policy applies to all our staff members. This includes all:
- employees
- workers
- volunteers
- agency workers
- contractors
- consultants
('you', 'your' and 'yours').
This code of conduct forms part of your contract of employment or contract for work.
Rules
Our fundamental general company rules are defined below and should be adhered to at all times. Please note that the rules provided in this code of conduct are not exhaustive. The rules should be read in conjunction with and in addition to all other relevant policies and regulations.
1. Punctuality, Time-keeping and Absences
1.1. You should always arrive promptly to commence work in time for your contracted start time.
1.2. You should remain working until your contracted finish time.
1.3. You should always obtain explicit written permission if you wish to commence work after your contracted start time or earlier than your contracted finish time.
1.4. You should always ensure that you report any lateness or absences as soon as reasonably practicable, following our absence procedures.
2. Professional Standards
2.1. You must always carry out your duties with diligence, professionalism and in accordance with all regulatory and legal requirements.
2.2. You must not misuse your professional position or misuse information obtained during the course of your work.
2.3. You must always act with honesty and integrity.
2.4. You must treat others (including other staff members, clients and customers) fairly and in accordance with all relevant equality and diversity requirements.
2.5. You should never conduct your work in a manner which endangers your own health and safety or the health and safety of others.
2.6. If you have any knowledge or suspicion of any wrongdoing or illegal activity in the workplace, you should always report this to the appropriate person or body.
2.7. You must not act in a manner which undermines our image and public reputation.
2.8. Your actions outside of work (including via social media platforms) may also affect your ability to carry out your job or may harm our reputation. You should therefore ensure that your actions in public do not have any such impact.
2.9. You must not allow any personal interests to interfere with your professional obligations. If you are concerned about any conflict of interest you should speak to a manager as soon as reasonably practicable.
2.10. You must always ensure that your work is not impacted by any bribery or corruption. During the course of your work, you must never accept:
2.10.a. Any cash, monetary gifts or vouchers from third parties (such as clients/customers);
2.10.b. Any gifts or hospitality from third parties over the value of £50.
2.11. Any and all gifts must be formally recorded on our gift register.
3. Appearances and Dress
3.1. You should always ensure you appear clean and neat through your attire and personal appearance.
3.2. You should ensure that your attire remains professional at all times and is not offensive or inappropriate.
3.3. You should adhere to all other written instructions and codes regarding your dresses.
4. Confidentiality and Security
4.1. You should treat information encountered during your role with the appropriate level of confidentiality.
4.2. You should always take care to maintain confidentiality when speaking in public places or via online communications.
4.3. Access codes, passwords and keys must be kept secure at all times, in accordance with our confidentiality policies.
5. Relationships
5.1. We acknowledge that there may be circumstances where employees develop close personal or romantic relationships. We do not seek to prohibit or deter those relationships, but there are some relevant factors which should be considered such as the potential risk:
5.1.a. of allegations or perceptions of favouritism;
5.1.b. that others in the team or workplace feel excluded or uncomfortable;
5.1.c. of conflict of interests or issues surrounding an abuse of trust, where there is a management/supervisory relationship between the parties.
5.1.d. of conflict in the workplace where the relationship breaks down.
5.3. All staff members should always be aware that engaging in a close personal or romantic relationship with clients or customers may also give rise to a possible conflict of interest. You should always discuss any such relationship with your supervisor or manager.
5.4. If you are involved the recruitment process, all appointments should always be made on the basis of merit.
6. Use of Company Property and Resources
6.1. You must always take care of any company property, equipment and resources provided to you in the course of your work.
Non-Compliance
A breach of the rules set out in this code of conduct will lead to disciplinary action under our disciplinary policy and procedure.
Dated: ________
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