Workplace Health and Safety Policy - Template Form
✓ Valid in United Kingdom
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HEALTH AND SAFETY POLICY
About this Policy
This policy is created by ________ (we, our, us).
We are committed to protecting the health and safety of all employees and all other persons connected with our operations (such as clients, customers, and suppliers).
This policy applies to all our staff members. This includes all:
- employees
- workers
- volunteers
- agency workers
- contractors
- consultants
(staff members)
Status of this Policy
This policy does not form part of any contract of employment or any other contract for work or services.
We will inform and consult with all staff members about this policy and health and safety matters.
Our Health and Safety Standards
We will ensure that:
- we comply with the relevant legislation concerning health and safety at work
- all reasonable and practical steps and measures are taken to safeguard the health, safety and welfare of all staff members while at work
- the safety and health of any members of the public, or any other persons who may visit sites and locations where we carry out its business operations, is protected so far as is reasonably practicable
- sufficient measures are implemented by us to prevent accidents and cases of work-related ill health by managing the health and safety risks in the workplace
- clear and adequate information/training is provided to all staff members to ensure that they are competent to carry out their work in a responsible and safe manner
- we engage with staff members on a regular and appropriate basis about the health and safety conditions of their work for us
- we implement emergency procedures in case of significant events, such as fires etc, which threaten the health and safety of staff members and others
- we maintain safe and healthy working conditions, provide and maintain all necessary equipment, plant, machinery and any other tools necessary for staff members to carry out the duties of their role with us.
- we ensure the safe storage and handling of any substances and products which may cause harm to staff members who are required to use them during the course of their work
Health and Safety Information
Health and Safety Officer
The person who has the overall responsibility for overseeing our health and safety duties and implementing all of the safety actions set out below is:
________
________
________
Risk Assessments
Relevant risk assessments shall be completed and actions arising out of those assessments shall be implemented where necessary. Where working habits or conditions change risk assessments shall be reviewed.
Training
Staff members shall be given necessary health and safety inductions and provided with appropriate training and personal protective equipment where necessary. We will ensure that suitable training and relevant arrangements are in place to cover staff members engaged in work that is remote from our main site.
Fire Safety
All staff members and any other persons to whom this policy applies should ensure that they familiarise themselves with our fire safety procedures (including the location of all fire exits and fire equipment). Our fire safety procedures are displayed at prominent locations throughout our premises.
We shall ensure that all staff members receive adequate training to ensure that they are aware of all procedures which must be followed in the event of a fire.
Fire drills will take place at least annually.
First Aid and Accidents
We shall ensure that any work-related injuries or accidents are dealt with properly and investigated as appropriate. We shall ensure that full records are kept of any accidents and that these are reported to the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) database as appropriate.
Please ask the Health and Safety Officer for further information about our First Aid procedures.
All accidents or workplace injuries should be reported to the above-named person as soon as is reasonably practicable.
First Aiders
The person responsible for first aid and for maintaining our first aid facilities is:
First Aid Box
A fully stocked first aid box is kept on our premises. The location of the first aid box, and details of the appointed first aiders, are displayed at prominent locations throughout our premises. The first aid box will be checked regularly and replenished as necessary.
Screens and Computers
All staff members who use computer screens and other forms of screens as a significant part of their role:
- are encouraged to take regular breaks
- will receive training and information to reduce the risks posed by regular use of screens
- are entitled to a workstation assessment to reduce any risks which may be present. This may be required from the person listed below
- will be entitled to eyesight tests at our expense
Signage at our Premises
Facilities, Equipment and Machinery
We will undertake regular inspections of our facilities, equipment and machinery in order to ensure that any necessary action is carried out promptly and efficiently where problems or defects are uncovered.
All faults should be reported to the Health and Safety Officer as soon as they are discovered.
Duties of Staff Members
All staff members must cooperate in the implementation of this policy and assist in ensuring that we maintain a safe working environment. All staff members have a duty to:
- work and conduct themselves in a manner that promotes and ensures their own safety and the safety of others
- follow and obey procedures and practices that have been designed and implemented by us to ensure safe and healthy working conditions
- use any machinery, equipment, plant, machinery and any other tools and safety devices following the relevant product instructions and by any specific training which has been issued
- handle or use any substance following the relevant product instructions and following any specific training which has been issued about that substance
- report any accident, injury or any other working condition which they believe to be unsafe or of immediate danger to the appropriate person (as described above)
- assist with any necessary investigations of accidents to introduce new measures to prevent reoccurrence
- use any personal protective equipment that has been provided by us for personal safety reasons under the requirements of the law. All staff members should ensure that they follow the relevant training, and signage or wearing of personal protective equipment
Reporting Concerns
Staff members can raise health and safety concerns with the Health and Safety Officer. Any concerns will be taken seriously.
If you are worried about raising a concern, please also see our whistleblowing policy.
This policy shall be reviewed annually and shall be updated where appropriate.
DATED: ________
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