LegalDocs

Letter Request Claiming Travel Expenses from an Employer - Word & PDF Template Form Pro · UK-law

✓ Valid in United Kingdom · drafted to comply with local law

Create your Letter Request Claiming Travel Expenses from an Employer - Word & PDF Template Form for use in United Kingdom. Answer a few plain-English questions and the document fills in automatically as you go — then download it in Word and PDF, ready to sign or share. This version has been professionally rewritten to comply with local law.

  • Answer 27 simple questions — the document fills in as you go
  • Live preview: watch your document update in real time
  • Download as Word (.docx) and PDF
  • Edit your answers and re-download anytime
Save to access it later, on any device.

Fill in the details

0/27

Type below — the document on the right updates as you go.

Letter Request Claiming Travel Expenses from an Employer - Word & PDF Template Form
🔒The clauses below are blurred in the preview. Fill in your details, then pay once to unlock the full document and download it as Word & PDF.

________

________

________

________

________


________

________

________


Dear ________

RE: REQUEST FOR REIMBURSEMENT OF TRAVEL EXPENSES

Employee reference / payroll number: ________

1. I am writing formally to request reimbursement of travel and associated expenses which I incurred in connection with business travel undertaken on behalf of ________ (the "Company") to ________ on ________.

2. The purpose of the trip, and the duties I was required to perform during it, were as follows:

________

3. My entitlement to claim these expenses arises under ________ of my contract of employment dated ________ (and, where applicable, under the Company's travel and expenses policy). In particular, ________ of that contract provides that:

________

4. In the course of the trip I incurred the following additional costs, each of which was directly and necessarily related to the performance of my duties for the Company. The total amount claimed is £________ (________), itemised as follows:

________

6. I should be grateful if you would arrange for payment to be made to my nominated bank account, details of which are set out below (or as otherwise held on the Company's payroll records):

Account name: ________
Sort code: ________
Account number: ________

8. I should be grateful if this reimbursement could be processed at your earliest convenience. I appreciate that processing may take up to ________. Should you require any further information, clarification or evidence in respect of the expenses claimed, please do not hesitate to contact me using the details set out above.

9. This letter is sent without prejudice to any of my contractual or statutory rights, including (where relevant) my right to seek recovery of unauthorised deductions from wages under Part II of the Employment Rights Act 1996.

Thank you for your prompt attention to this matter.

Yours sincerely,

______________________

________

Job title / position: ________

Enclosures: ________

Fields you complete are inserted into the document live. This template is general guidance only — not legal advice.