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Grievance Letter - Template Form to Create Word and PDF

✓ Designed for use in United Kingdom

Create your Grievance Letter for use in United Kingdom. Answer a few plain-English questions and the document fills in automatically as you go - then download it in Word and PDF, ready to sign or share.

  • Answer 22 simple questions - the document fills in as you go
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  • Download as Word (.docx) and PDF
  • Edit your answers and re-download anytime

How it works

  1. 1Answer a few simple questions
  2. 2Preview your document live
  3. 3Pay once - download in Word & PDF

Below you can preview the Grievance Letter, complete it by answering a few plain-English questions, and download a ready-to-sign copy in Word and PDF - tailored for use in United Kingdom.

What the Grievance Letter includes

This template is organised into the following sections:

Frequently asked questions

What is a Grievance Letter?

A Grievance Letter is a ready-to-use legal template for United Kingdom. You complete it by answering a few plain-English questions, then download the finished document in Word and PDF.

What does the Grievance Letter cover?

The Grievance Letter is organised into sections covering Purpose of this letter, Previous attempts to resolve the matter, Details of the grievance, Why this amounts to a formal grievance, Breach of policy and legal obligations, so the important points are captured in a clear, consistent structure.

What formats can I download?

You can download your completed Grievance Letter as an editable Microsoft Word (.docx) file and as a PDF.

Can I edit the document later?

Yes - save it to your account and you can re-open, edit and re-download it at any time.

Is a Grievance Letter legally binding?

Once it is properly completed and signed by everyone involved, a Grievance Letter is generally legally binding in United Kingdom, provided it meets the legal requirements that apply to this type of document.

What laws apply to a Grievance Letter in United Kingdom?

A Grievance Letter should comply with the laws in force in United Kingdom. This template is built around the provisions such situations commonly require, but the rules can vary by region and change over time, so check the current requirements for your case.

Do I need a lawyer to use a Grievance Letter?

For most standard situations you can complete the Grievance Letter yourself using the guided questionnaire. For high-value, unusual or high-risk matters, it is sensible to have a qualified lawyer review the finished document.

How do I sign the Grievance Letter?

Download the completed Grievance Letter as Word or PDF and sign it as required in United Kingdom. Depending on the document this may involve a handwritten or electronic signature, and some documents also need witnesses.

Is the Grievance Letter free?

You can preview the Grievance Letter and fill it in for free. A one-time fee applies only when you download the finished, ready-to-sign document in Word and PDF.

How long does it take to complete a Grievance Letter?

Most people finish the Grievance Letter in just a few minutes by answering the plain-English questions. You can save your progress and come back to it at any time.

Prepared and reviewed by the LegalDocs team.

Document preview

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Dear ________,

RE: FORMAL GRIEVANCE

Employee: ________
Job title: ________
Department / location: ________
Date employment commenced: ________

§ 1. Purpose of this letter

1.1. I am writing to raise a formal grievance in accordance with your organisation's grievance procedure and the principles set out in the ACAS Code of Practice on Disciplinary and Grievance Procedures (issued under section 199 of the Trade Union and Labour Relations (Consolidation) Act 1992). I should be grateful if this matter were dealt with under that procedure.

1.2. I consider this matter to be sufficiently serious to warrant formal investigation and resolution.

§ 2. Previous attempts to resolve the matter

2.1. I previously raised these concerns informally on ________ with ________. Regrettably, the matter has not been satisfactorily resolved, which is why I am now raising it formally.

§ 3. Details of the grievance

3.1. The grievance arises out of a series of incidents I have experienced in my role of ________ at ________. The full details, including relevant dates, persons involved and any witnesses, are as follows:

________

§ 4. Why this amounts to a formal grievance

4.1. I believe these matters amount to a formal grievance for the following reasons:

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§ 5. Breach of policy and legal obligations

5.1. I consider that the incidents described above are in breach of the following workplace policies and/or contractual terms:

________

§ 6. Resolution sought

6.1. In order to resolve this grievance, I would like the following action to be taken:

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§ 7. Right to be accompanied

7.1. I should be grateful if you would acknowledge receipt of this letter and arrange a grievance meeting at the earliest opportunity, and in any event without unreasonable delay, to discuss this grievance and the steps that can be taken to resolve the matter.

7.2. In accordance with section 10 of the Employment Relations Act 1999, I wish to exercise my statutory right to be accompanied at any grievance meeting. I would like ________ (________) to attend in that capacity.

§ 8. Documents enclosed

8.1. I enclose the following documents in support of this grievance:

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I look forward to hearing from you in due course.

Yours faithfully,



_______________________________

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Signature: ________
Date: ________

Fill out the template →

Fields you complete are inserted into the document live. This template is general guidance only - not legal advice.