Event Sponsorship Agreement - Template, Sample Form

EVENT SPONSORSHIP AGREEMENT

KNOW ALL MEN BY THESE PRESENTS:

This Event Sponsorship Agreement (the "Agreement") is made and entered this ___________ day of __________________________, 20_______ at the City/Municipality of _____________________, Province of _____________________, by and between:

________, a corporation formed and existing under the laws of the Republic of the Philippines with principal address at ________, represented in this deed and act by ________, hereinafter referred to as the "Event Organizer"

- and -

________, a corporation formed and existing under the laws of the Republic of the Philippines with principal address at ________, represented in this deed and act by ________, hereinafter referred to as the "Sponsor"

WITNESSETH THAT:

WHEREAS, Event Organizer is organizing the following event: ________ (the "Event"), the details of which are outlined below;

WHEREAS, Event Organizer is looking for sponsors for the Event;

WHEREAS, Sponsor is interested in being a sponsor of the Event

NOW THEREFORE, the Parties agree as follows:

I. TERM

The Term of this Agreement shall be from ________ and shall continue in effect until the termination of the Event, as provided below, unless earlier terminated pursuant to any express provisions of this Agreement.

II. EVENT

A description of the Event is as follows:

________

The Event will take place as follows:

Date: ________

Time: ________

Location:

________

III. SPONSOR OBLIGATION

Sponsor will provide ________ (₱________) for sponsorship of the event which will be given on or before ________ as follows:

________

IV. SPONSOR ADVERTISING AND BENEFITS

In consideration of the sponsorship, Sponsor shall have the following rights and benefits:

a. Organizer shall identify and name Sponsor as a sponsor in all of Organizer's plugging sections during the Event and any radio plug, if applicable

b. Placement of Sponsor marks into all of Organizer's marketing, advertising, and promotional materials for the Event, whenever possible and reasonably practicable

c. Display the following Sponsor signage and materials, which will be provided by Sponsor, in the venue during the Event:

________

Sponsor shall deliver the Sponsor signage on ________ at the following location:

________

d. ________ (________) complimentary tickets to the Event

Sponsor shall likewise have the following rights and benefits:

________

V. EXCLUSIVITY

Sponsor shall be the exclusive sponsor for the Event for the following business category (the "Business Category"): ________.

Organizer shall not endorse or permit the marketing or promotion of any other company or organization whose principal business is in the same or related category as the Business Category at the Event. In case of doubt, the Organizer shall consult with the Sponsor. However, this shall not apply to incidental third party endorsements not controlled by Organizer.

Organizer shall, where reasonably possible and practicable, communicate that Sponsor is the exclusive sponsor for the Business Category in all of the marketing and promotion of the Event.

VI. LICENSE GRANTS

Sponsor hereby grants Organizer, and Organizer hereby accepts, a revocable, non-exclusive, non-transferable, non-assignable, and limited license to use Sponsor Marks during the Term solely as necessary to provide the Sponsor Advertising and Benefits as provided in this Agreement.

Organizer hereby grants Sponsor, and Sponsor hereby accepts, a non-exclusive, non-transferable, and non-assignable license to use the Organizer Marks during the Term for its advertising, marketing, and promotional materials in all formats and media to identify and promote its association with and its status as a sponsor of the Event.

For purposes of this clause, "Licensor" shall refer to the party granting the license and "Licensee" shall refer to the party being granted the license.

Licensee understands, acknowledges, and agrees that Licensor is and shall at all times be the sole and exclusive owner of all rights, including Intellectual Property Rights, in and related to the Licensor's Marks and Licensee does not and will not acquire any right, title, or interest in or to the Licensor's Marks by the limited license other than the right to use the Licensor's Marks in accordance with that license.

Licensee shall only use the the Licensor's marks in strict compliance with the terms and conditions of this Agreement and in accordance with the Licensor's trademark usage guidelines and quality control standards which may be updated from time to time. Licensor may notify Licensee if any use does not comply with such standards, then Licensee shall immediately remedy the same to the satisfaction of the Licensor or terminate such use.

Licensee shall submit drafts or examples of any proposed use of the Licensor's Marks for written approval, which shall not be unreasonably delayed or withheld.

Licensor's Marks may not be altered in any manner.

Licensor warrants that Licensor's Marks and Licensee's use thereof in accordance with this Agreement will not infringe, misappropriate or otherwise violate any rights of any third party.

VII. EVENT OBLIGATIONS

Organizer shall, at its sole cost and expense:

a. Advertise, market, promote the Event

b. Organize, produce, host, and manage the Event

c. Secure and comply with all licenses, permits and approvals as required by law in connection to the Event, throughout the Event

d. Comply and cause all subcontractors and participants to comply with all applicable laws, regulations, regulatory guidelines or codes applicable to the Event and the advertising and promotion thereof

e. Use its best efforts to ensure that all Sponsorship Advertising and Benefits are complied with including but not limited to:

1. Identify and name Sponsor as a sponsor in all of Organizer's plugging sections during the Event and any radio plug, if applicable;

2. Whenever possible and reasonably practicable, ensure that Sponsor marks are incorporated into all of Organizer's marketing, advertising, and promotional materials for the Event

3. Ensure that all Sponsor signage and materials delivered by Sponsor is properly displayed and in view, unobstructed and not concealed

VIII. EXPIRATION AND TERMINATION

This Agreement shall automatically terminate upon the expiration of the Term, without need of notice from either Party.

Either Party may immediately terminate this agreement upon a material breach of this Agreement by the other Party if (a). the breach is incapable of cure; or (b). being capable of cure, the Party committing the breach fails to cure the breach within fifteen (15) days following a written notice of the breach.

Upon the termination of this Agreement, either by its natural expiration or earlier termination, all license grants and all other rights provided under this Agreement shall automatically be revoked and each Party shall immediately cease using the other Party's Marks.

Notwithstanding the expiration or termination of this Agreement, all provisions of this Agreement that, by their nature, extend beyond expiry or termination of this Agreement shall remain in full force and effect.

IX. REPRESENTATIONS AND WARRANTIES

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Each Party further represents and warrants that its performance under this Agreement and the use of its Marks as contemplated herein will not violate any applicable law or regulation, nor infringe, misappropriate, or otherwise violate the rights, including the Intellectual Property Rights, of any third party.

X. INDEMNIFICATION

Each Party (the "Indemnifying Party") shall indemnify, defend, and hold harmless the other Party (the "Indemnified Party"), including its directors, officers, employees, agents, and representatives, from and against any and all claims, demands, suits, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees) arising out of or in connection with any breach of this Agreement by the Indemnifying Party, or any negligent or willful act or omission of the Indemnifying Party in the performance of its obligations under this Agreement.

The Indemnified Party shall promptly notify the Indemnifying Party in writing of any claim for which indemnification is sought, and the Indemnifying Party shall have the right to assume the defense thereof with counsel of its choice. The Indemnified Party shall reasonably cooperate with the Indemnifying Party in the defense of any such claim. This indemnification obligation shall survive the expiration or termination of this Agreement.

XI. CONFIDENTIALITY

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a. Not disclose the confidential and/or proprietary information by any means not authorized by the Disclosing Party to any third parties;

b. Not copy or duplicate the confidential and/or proprietary information unless specifically directed to do so by the Disclosing Party;

c. Not use the confidential and/or proprietary information for any purpose except those expressly authorized authorized by the Disclosing Party;

d. Inform Disclosing Party immediately if Receiving Party becomes aware of any unauthorized use or disclosure of the confidential and/or proprietary information.

This clause shall survive the termination of this Agreement for five (5) years.

XII. WRITTEN NOTICES

All notices that are required to be in writing and any other communication may be made through email at the Parties' respective email addresses as follows:

a. Organizer: ________

b. Sponsor: ________

XIII. ASSIGNMENT

This Agreement, or the rights granted hereunder, may not be assigned, sold, leased, or otherwise transferred in whole or in party by either Party.

XIV. SUPPORTING DOCUMENTS AND ADDITIONAL ACTS

The Parties agree to execute such other documents as are reasonable and necessary for the proper implementation of this Agreement.

XV. APPLICABLE LAW

This Agreement shall be governed by and construed in accordance with the laws of the Republic of the Philippines.

XVI. WAIVER

Failure of either party to insist, in one or more instances, the strict performance of any of the terms of this Agreement, or to exercise any portion herein contained, shall thereafter not be construed as abandonment or cancellation or waiver of such term. No waiver shall be deemed to have been made unless expressed in writing and signed by the party granting the waiver. No waiver of any term or provision of this Agreement shall constitute a waiver of any other term or provision or of the same provision on a future date.

XVII. COUNTERPARTS

This Agreement may be executed in counterparts, all of which constitute a single agreement. If the dates set forth at the signatures of this document are different, the Agreement shall be considered effective as of the date that both Parties signed the Agreement.

XVIII. SEVERABILITY

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the Parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed subsequent to the expungement of the invalid provision.

XIX. CUMULATIVE RIGHTS

The rights of the Parties under this Agreement and the law are cumulative and shall not be construed as exclusive unless otherwise required by law.

XX. HEADINGS

Headings are for convenience only and do not affect the interpretation of this Agreement.

XXI. ENTIRETY OF AGREEMENT

This Agreement represents the entire agreement between the Organizer and the Sponsor and supersedes all prior negotiations, representations, agreements, either oral or written.

XXII. AMENDMENTS AND MODIFICATIONS

This Agreement may be amended only by a written instrument signed and agreed upon by both Parties.

IN WITNESS WHEREOF, the Parties have hereunto affixed their signatures on the date and place first stated above.

________
Organizer

By:

________
Representative

________
Sponsor

By:

________
Representative

ACKNOWLEDGMENT

Republic of the Philippines
Province of _____________________ )
City or Municipality of _____________________ )S.S.

BEFORE ME, a Notary Public, for and in City or Municipality of _____________________, _____________________, this _______ day of _____________________, 20______, personally appeared the following persons:

1. ________, in their capacity as the duly-authorized representative of ________, with the following competent proof of identification: Driver's License with number ________ which expires on ________

2. ________, in their capacity as the duly-authorized representative of ________, with the following competent proof of identification: Driver's License with number ________ which expires on ________.

All known to me to me and to me known to be the same persons who executed the foregoing Event Sponsorship Agreement and they acknowledged to me that the same is their free and voluntary act and deed.

IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my notarial seal on the date and at the place written above.

Doc. No. _________;
Page No. ________;
Book No. ________;
Series of ________.