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Notice of Meeting of a Company - Template, Sample Form

✓ Designed for use in Nigeria

Create your Notice of Meeting of a Company for use in Nigeria. Answer a few plain-English questions and the document fills in automatically as you go - then download it in Word and PDF, ready to sign or share.

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Below you can preview the Notice of Meeting of a Company, complete it by answering a few plain-English questions, and download a ready-to-sign copy in Word and PDF - tailored for use in Nigeria.

What the Notice of Meeting of a Company includes

This template is organised into the following sections:

Frequently asked questions

What is a Notice of Meeting of a Company?

A Notice of Meeting of a Company is a ready-to-use legal template for Nigeria. You complete it by answering a few plain-English questions, then download the finished document in Word and PDF.

What does the Notice of Meeting of a Company cover?

The Notice of Meeting of a Company is organised into sections covering 1. PROXY, 2. CLOSURE OF REGISTER AND DIVIDEND, 3. AUDIT COMMITTEE, 4. RIGHT TO ASK QUESTIONS, so the important points are captured in a clear, consistent structure.

What formats can I download?

You can download your completed Notice of Meeting of a Company as an editable Microsoft Word (.docx) file and as a PDF.

Can I edit the document later?

Yes - save it to your account and you can re-open, edit and re-download it at any time.

Is a Notice of Meeting of a Company legally binding?

Once it is properly completed and signed by everyone involved, a Notice of Meeting of a Company is generally legally binding in Nigeria, provided it meets the legal requirements that apply to this type of document.

What laws apply to a Notice of Meeting of a Company in Nigeria?

A Notice of Meeting of a Company should comply with the laws in force in Nigeria. This template is built around the provisions such situations commonly require, but the rules can vary by region and change over time, so check the current requirements for your case.

Do I need a lawyer to use a Notice of Meeting of a Company?

For most standard situations you can complete the Notice of Meeting of a Company yourself using the guided questionnaire. For high-value, unusual or high-risk matters, it is sensible to have a qualified lawyer review the finished document.

How do I sign the Notice of Meeting of a Company?

Download the completed Notice of Meeting of a Company as Word or PDF and sign it as required in Nigeria. Depending on the document this may involve a handwritten or electronic signature, and some documents also need witnesses.

Is the Notice of Meeting of a Company free?

You can preview the Notice of Meeting of a Company and fill it in for free. A one-time fee applies only when you download the finished, ready-to-sign document in Word and PDF.

How long does it take to complete a Notice of Meeting of a Company?

Most people finish the Notice of Meeting of a Company in just a few minutes by answering the plain-English questions. You can save your progress and come back to it at any time.

Prepared and reviewed by the LegalDocs team.

Document preview

NOTICE OF THE ANNUAL GENERAL MEETING OF ________
________

NOTICE IS HEREBY GIVEN that the ________ Annual General Meeting of the above-named company will be held on ________ at ________ at the registered office of the company situate at the following address:

________

for the purpose of transacting the following business:

AGENDA

A. ORDINARY BUSINESS

  1. To open the meeting with prayers and ascertainment of quorum.
  2. To read the notice convening the meeting.
  3. To lay before the meeting the audited financial statements of the company for the financial year ended ________ together with the reports of the Directors, Auditors and the Audit Committee thereon, pursuant to section 388 of the Companies and Allied Matters Act 2020.
  4. To declare a dividend in the sum of ________ as recommended by the Directors.
  5. To elect/re-elect Directors retiring by rotation in accordance with section 285 of the Companies and Allied Matters Act 2020, namely ________.
  6. To authorise the Directors to fix the remuneration of the Auditors pursuant to section 408 of the Companies and Allied Matters Act 2020.
  7. To elect/re-elect members of the Audit Committee pursuant to section 404 of the Companies and Allied Matters Act 2020.

B. SPECIAL BUSINESS

  1. To consider and, if thought fit, pass the following resolution(s) as special/ordinary resolution(s): ________.
  2. To transact any other business of which due notice has been given.

NOTES

2. CLOSURE OF REGISTER AND DIVIDEND: The Register of Members and Transfer Books of the company will be closed from ________ to ________ (both dates inclusive). Dividend, if approved, will be payable on ________ to members whose names appear in the Register of Members as at the close of business on ________.

4. RIGHT TO ASK QUESTIONS: Members reserve the right to ask questions at the meeting. Members may also submit questions in writing to the Company Secretary prior to the meeting.

DATED THIS ________.

BY ORDER OF THE BOARD



_____________________________

________
COMPANY SECRETARY
FRC No.: ________

Registered Office: ________

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Fields you complete are inserted into the document live. This template is general guidance only - not legal advice.