NOTICE OF THE ANNUAL GENERAL MEETING OF ________
________
NOTICE IS HEREBY GIVEN that the ________ Annual General Meeting of the above-named company will be held on ________ at ________ at the registered office of the company situate at the following address:
________
for the purpose of transacting the following business:
AGENDA
A. ORDINARY BUSINESS
- To open the meeting with prayers and ascertainment of quorum.
- To read the notice convening the meeting.
- To lay before the meeting the audited financial statements of the company for the financial year ended ________ together with the reports of the Directors, Auditors and the Audit Committee thereon, pursuant to section 388 of the Companies and Allied Matters Act 2020.
- To declare a dividend in the sum of ________ as recommended by the Directors.
- To elect/re-elect Directors retiring by rotation in accordance with section 285 of the Companies and Allied Matters Act 2020, namely ________.
- To authorise the Directors to fix the remuneration of the Auditors pursuant to section 408 of the Companies and Allied Matters Act 2020.
- To elect/re-elect members of the Audit Committee pursuant to section 404 of the Companies and Allied Matters Act 2020.
B. SPECIAL BUSINESS
- To consider and, if thought fit, pass the following resolution(s) as special/ordinary resolution(s): ________.
- To transact any other business of which due notice has been given.
NOTES
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2. CLOSURE OF REGISTER AND DIVIDEND: The Register of Members and Transfer Books of the company will be closed from ________ to ________ (both dates inclusive). Dividend, if approved, will be payable on ________ to members whose names appear in the Register of Members as at the close of business on ________.
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4. RIGHT TO ASK QUESTIONS: Members reserve the right to ask questions at the meeting. Members may also submit questions in writing to the Company Secretary prior to the meeting.
DATED THIS ________.
BY ORDER OF THE BOARD
_____________________________
________
COMPANY SECRETARY
FRC No.: ________
Registered Office: ________