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Notice of Meeting of a Company - Template, Sample Form

NOTICE OF THE ANNUAL GENERAL MEETING OF ________
________

NOTICE IS HEREBY GIVEN that the ________ Annual General Meeting of the above-named company will be held on ________ at ________ at the registered office of the company situate at the following address:

________

for the purpose of transacting the following business:

AGENDA

A. ORDINARY BUSINESS

  1. To open the meeting with prayers and ascertainment of quorum.
  2. To read the notice convening the meeting.
  3. To lay before the meeting the audited financial statements of the company for the financial year ended ________ together with the reports of the Directors, Auditors and the Audit Committee thereon, pursuant to section 388 of the Companies and Allied Matters Act 2020.
  4. To declare a dividend in the sum of ________ as recommended by the Directors.
  5. To elect/re-elect Directors retiring by rotation in accordance with section 285 of the Companies and Allied Matters Act 2020, namely ________.
  6. To authorise the Directors to fix the remuneration of the Auditors pursuant to section 408 of the Companies and Allied Matters Act 2020.
  7. To elect/re-elect members of the Audit Committee pursuant to section 404 of the Companies and Allied Matters Act 2020.

B. SPECIAL BUSINESS

  1. To consider and, if thought fit, pass the following resolution(s) as special/ordinary resolution(s): ________.
  2. To transact any other business of which due notice has been given.

NOTES

2. CLOSURE OF REGISTER AND DIVIDEND: The Register of Members and Transfer Books of the company will be closed from ________ to ________ (both dates inclusive). Dividend, if approved, will be payable on ________ to members whose names appear in the Register of Members as at the close of business on ________.

4. RIGHT TO ASK QUESTIONS: Members reserve the right to ask questions at the meeting. Members may also submit questions in writing to the Company Secretary prior to the meeting.

DATED THIS ________.

BY ORDER OF THE BOARD



_____________________________

________
COMPANY SECRETARY
FRC No.: ________

Registered Office: ________

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