Virtual Office Contract - Template, Sample Form Online

VIRTUAL OFFICE LEASE

Alberta

Effective Date: ________

PREAMBLE

This virtual office lease (hereinafter referred to as "Agreement") is entered into and effective as of ________ (the "Effective Date") by and between:

PROVIDER – ________, a Corporation incorporated under the laws of Canada, having its principal place of business at the following address:

________

E-mail: ________

AND

CLIENT – ________, a Corporation incorporated under the laws of Canada, having its principal place of business at the following address:

________

E-mail: ________

The Provider and the Client may be referred to individually as a "Party" and collectively as the "Parties". The Parties agree as follows:

Article I – PREMISES AND SERVICES

The Client leases virtual office space from the Provider. The address of the virtual office space is as follows:

________

The Client may use this virtual office space for the following purposes:

1) As a business address

2) To receive mail

3) To receive calls, as an answering service

4) For use as a conference room, for an additional fee

5) For renting a private office, for an additional fee

As general virtual office space. The Parties may agree on specific usage in written notices in the form of addenda to this Agreement. Email notifications will suffice.

Article II – USE OF BUSINESS ADDRESS

The Client may use the virtual office space as its business address on its business cards, marketing materials, website and other business documents. The Client acknowledges and agrees that it does not retain any freehold or leasehold interest in the virtual office space.

Article III – MAIL PROCESSING

The Client's use of the virtual office space includes mail processing services. The Client authorizes the Provider to act as an agent on the Client's behalf to receive mail.

The Client must complete and submit customs forms in order to begin receiving mail in the virtual office space. If the Client does not complete the customs forms, the Provider is not responsible for the inability to receive mail in the virtual office space.

The Client may have the option of forwarding or scanning mail, depending on the specific services offered by the Provider. The Client may have to pay the cost of forwarding or scanning, including additional supplies, postage or other miscellaneous expenses.

The Client may also request to have their mail read or reviewed, but this may result in additional administrative costs.

The Provider is not responsible for the non-delivery or delay of the Client's mail.

The Provider will only accept mail on behalf of the Client. The Client is responsible for ensuring that all mail complies with custom rules and regulations.

At the end of the Agreement term, the Client will not be allowed to have its mail forwarded by the same corroborating courier services with the previously completed customs forms. The Client must arrange with the Provider to have the remainder of its mail forwarded, possibly at an additional charge.

Article IV – CALL ANSWERING SERVICE

The Provider shall provide a call answering service for the Client. The Provider will answer calls during the Provider's normal business hours.

The Client will have a personalized number for business use.

The Client will have access to a voicemail box to retrieve messages.

The Client may have the option to have their calls forwarded, within Canada only.

The Client acknowledges and agrees that it does not own the telephone numbers used by the Provider's services.

Article V – COMMON WORKSPACE

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The Client agrees to follow any additional rules provided regarding the common workspace.

Article VI – CONFERENCE ROOM RENTALS

Conference room rentals will be subject to an additional fee, which the Client will be notified of at the time of rental. The rental schedule is on a first-come, first-serve basis. The Client agrees to use the conference room exclusively for legitimate business purposes.

The Client acknowledges and agrees that the Client is responsible for its guests, including ensuring that guests behave in a professional manner. If the Client's guests act in a manner that is inconsistent with this Agreement or posted rules and regulations, the Provider may terminate this Agreement immediately.

Article VII – PRIVATE OFFICE RENTAL

Private office rentals are subject to an additional fee, which the Client will be notified of at the time of rental. The rental schedule is on a first-come, first-serve basis. The Client agrees to use the private office exclusively for legitimate business purposes. Additional rules and regulations may apply to private office use.

Article VIII – STORAGE

The Client is not permitted to store personal property in the virtual office space. The Provider shall not be responsible for loss or damage to items left in the virtual office space.

Article IX – TERM

The term of this Agreement shall commence on the date of execution and shall be for a period of: 1 week.

The Agreement will automatically renew for the same term unless terminated by either Party as described in the specific termination section.

Article X – TERMINATION

At least 30 (thirty) days prior to the expiration of the Term, either Party may terminate the Agreement by sending written notice to the other Party.

This Agreement may also be terminated if:

1) the other Party commits a material breach of any of the terms of this Agreement which cannot be cured within fourteen (14) days or which should have been cured within fourteen (14) days after written request and was not;

2) the other Party becomes unable to perform its obligations hereunder, including a payment obligation or a performance obligation;

3) the other Party, or its employees or agents, engage in conduct detrimental to the business of the other Party, or in the event that either Party considers that a conflict or potential conflict of interest has arisen between the Parties.

In the event of termination of the Agreement, the Client shall pay all rental fees (as defined in the specific section on rental fees) incurred prior to the date of termination, regardless of which Party has terminated or the reason for termination. The Client shall be excused from paying the rental fee only if the Provider ceases services.

Any termination under this subpart shall not affect any rights or liabilities accruing to either Party under this Agreement or applicable law and shall not affect any rights or remedies that either Party may have. Any provision or subpart of this Agreement that is intended to continue after termination or to be effective upon or after termination shall not be affected by this subpart.

Article XI – RENTAL FEES

The Client shall pay the Provider, every week, ________ ($________).

Rental fees shall be paid to the Provider by the following means:

________

The Provider will be available at the following address:

________

The first full payment of the rental fee under this Agreement is due on ________. Holidays, special events, and weekends will not excuse the Client's obligation to pay the rental fee described in this Agreement in a timely manner.

The following additional charges may apply:

________

If the Client is late in paying the rental fee, the following late fees will apply:

________

Article XII – SECURITY DEPOSIT

At the time of execution of this Agreement, the Client shall pay to the Provider, in trust, a security deposit of ________ ($________) which shall be retained for all unpaid rental charges, upon expiration or termination of this Agreement or in the event of default by the Client.

Article XIII – LIMITATION OF LIABILITY

To the maximum extent permitted by applicable law, the Provider shall not be liable to the Client for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, loss of business, loss of data, or loss of goodwill, arising out of or in connection with this Agreement or the Client's use of the virtual office space and related services, whether based in contract, tort, negligence, or any other legal theory, even if the Provider has been advised of the possibility of such damages.

In no event shall the Provider's total aggregate liability arising out of or related to this Agreement exceed the total amount of rental fees paid by the Client to the Provider during the term of this Agreement. The Client acknowledges and agrees that the limitations set out in this Article are a fundamental element of the basis of the bargain between the Parties.

Article XIV – COMPENSATION

To the extent permitted by law, the Client agrees to indemnify, hold harmless and defend the Provider from and against any and all losses, claims, liabilities and expenses, including reasonable legal fees, if any, that the Provider may incur in connection with the Client's use or misuse of the virtual office space or this Agreement, except for the Provider's negligence or fraud.

Article XV – ADDITIONAL TERMS AND CONDITIONS

This Agreement incorporates by reference the following additional terms and conditions available online:

________

Article XVI – GENERAL PROVISIONS

1) APPLICABLE LAW. This Agreement shall be governed in all respects by the laws of the following Canadian province or territory: Alberta and any applicable federal laws. Both Parties consent to the jurisdiction of the appropriate provincial, territorial and federal courts. The Parties agree that this choice of law, venue and jurisdiction provision is not permissive, but rather mandatory in nature.

2) LANGUAGE. All communications made or notice given under this Agreement shall be in the language to which the Parties agree.

3) ASSIGNMENT. This Agreement, or any rights granted hereunder, may not be assigned, sold, leased or otherwise transferred in whole or in part by the Client.

4) MODIFICATIONS. This Agreement may be amended at any time only by the Provider.

5) NO WAIVER. None of the terms of this Agreement shall be deemed waived by any act or acquiescence of either Party. Only a further written Agreement may constitute a waiver of any of the terms of this Agreement between the Parties. No waiver of any term or provision of this Agreement shall constitute a waiver of any other term or provision or of the same provision at a later date. The failure of either Party to enforce any term of this Agreement shall not constitute a waiver of such term or any other term.

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7) HEADINGS. The headings in this Agreement are for convenience only and shall not be construed to limit or otherwise affect the terms of this Agreement.

8) FORCE MAJEURE. The Provider shall not be liable for any failure to perform due to causes beyond its control, including, but not limited to, acts of God, acts of civil authorities, acts of military authorities, riots, embargoes, acts of nature and acts of God, and other acts which may be due to unforeseen circumstances.

9) NOTIFICATIONS ELECTRONIC COMMUNICATIONS PERMITTED. Any notice to be given under this Agreement shall be in writing and shall be sent by electronic mail to the email address of the relevant Party set forth at the head of this Agreement or to such other email address as that Party may notify the other Party from time to time in accordance with this clause.

Notices sent as aforesaid shall be deemed to have been sent on the next business day following dispatch.

Proof of sending a notice shall be sufficient to show that the applicable means of telecommunication has been addressed and dispatched and that the sending of the transmission has been confirmed and/or acknowledged, as the case may be.

EXECUTION

PROVIDER

Business Name: ________

Representative Name: _________________________

Representative Title: _________________________

Representative's Signature: _________________________

CLIENT

Business Name: ________

Representative name: _________________________

Representative's title: _________________________

Signature :_________________________