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Minutes of Directors' Meeting - Template, Sample Form

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Below you can preview the Minutes of Directors' Meeting, complete it by answering a few plain-English questions, and download a ready-to-sign copy in Word and PDF - tailored for use in Australia.

What the Minutes of Directors' Meeting includes

This template is organised into the following sections:

Frequently asked questions

What is a Minutes of Directors' Meeting?

A Minutes of Directors' Meeting is a ready-to-use legal template for Australia. You complete it by answering a few plain-English questions, then download the finished document in Word and PDF.

What does the Minutes of Directors' Meeting cover?

The Minutes of Directors' Meeting is organised into sections covering § 1 – Company and Meeting, § 2 – Directors Present, § 3 – Apologies, § 4 – Chairperson, § 5 – Meeting Open, so the important points are captured in a clear, consistent structure.

What formats can I download?

You can download your completed Minutes of Directors' Meeting as an editable Microsoft Word (.docx) file and as a PDF.

Can I edit the document later?

Yes - save it to your account and you can re-open, edit and re-download it at any time.

Is a Minutes of Directors' Meeting legally binding?

Once it is properly completed and signed by everyone involved, a Minutes of Directors' Meeting is generally legally binding in Australia, provided it meets the legal requirements that apply to this type of document.

What laws apply to a Minutes of Directors' Meeting in Australia?

A Minutes of Directors' Meeting should comply with the laws in force in Australia. This template is built around the provisions such situations commonly require, but the rules can vary by region and change over time, so check the current requirements for your case.

Do I need a lawyer to use a Minutes of Directors' Meeting?

For most standard situations you can complete the Minutes of Directors' Meeting yourself using the guided questionnaire. For high-value, unusual or high-risk matters, it is sensible to have a qualified lawyer review the finished document.

How do I sign the Minutes of Directors' Meeting?

Download the completed Minutes of Directors' Meeting as Word or PDF and sign it as required in Australia. Depending on the document this may involve a handwritten or electronic signature, and some documents also need witnesses.

Is the Minutes of Directors' Meeting free?

You can preview the Minutes of Directors' Meeting and fill it in for free. A one-time fee applies only when you download the finished, ready-to-sign document in Word and PDF.

How long does it take to complete a Minutes of Directors' Meeting?

Most people finish the Minutes of Directors' Meeting in just a few minutes by answering the plain-English questions. You can save your progress and come back to it at any time.

Prepared and reviewed by the LegalDocs team.

Document preview

________ (ACN ________)

(hereinafter referred to as "the Company")


MINUTES OF A MEETING OF THE DIRECTORS

Held in accordance with the Corporations Act 2001 (Cth) and the Constitution of the Company


§ 1 – Company and Meeting

(a) The Company is a company duly incorporated and registered under the Corporations Act 2001 (Cth) with its registered office located in ________.

(b) A meeting of the directors of the Company (hereinafter "the Meeting") was convened and held on the ________ at the following location:

________


§ 2 – Directors Present

The following directors of the Company (hereinafter "the Directors") were present in person or by such other means of contemporaneous communication as permitted by section 248D of the Corporations Act 2001 (Cth):

________

________

________


§ 3 – Apologies

The following apologies were noted: ________


§ 4 – Chairperson

(a) ________ was appointed chairperson of the Meeting (hereinafter "the Chairperson").

(b) The Chairperson noted that:

(I) a quorum, as required by the Constitution of the Company and the Corporations Act 2001 (Cth), was present and that the quorum was maintained throughout the Meeting; and

(II) proper notice of the Meeting had been given to all directors entitled to receive notice, or such notice had been waived; and

(III) the Meeting had been duly and validly convened and was properly constituted.


§ 5 – Meeting Open

The Chairperson declared the Meeting open at ________ AM / PM.


§ 6 – Confirmation of Previous Minutes

The minutes of the previous meeting of directors held on ________ were tabled and considered. The Directors resolved that the said minutes be confirmed as a true and accurate record of that meeting and be signed accordingly.


§ 7 – Matters Arising From Previous Meeting

The following matter(s) arising from the previous meeting were discussed:

________


§ 8 – General Discussion and Resolutions

After due discussion and consideration, it was resolved that:

________


§ 9 – Action Item

The following action item was agreed:

Action Item: ________

Person Responsible: ________

To Be Completed By: ________


§ 10 – Resolutions and Records

(a) The Directors resolved that the resolution(s) set out in these minutes be adopted as resolution(s) of the Company.

(b) The secretary of the Company is instructed to record these minutes in, and to update, the minute book of the Company in accordance with the requirements of section 251A of the Corporations Act 2001 (Cth), and to retain such minutes for the period prescribed by law.


§ 11 – Next Meeting

The next meeting of the directors of the Company will be held at ________ on ________ at the following location:

________


§ 12 – Close of Meeting

There being no further business, the Chairperson declared the Meeting closed at ________ AM / PM.


§ 13 – Minute Taker

These minutes were taken by ________.



Signed as a true and correct record by the Chairperson:


............................................................
________
Chairperson


............................................................
________
Date

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