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Minutes of Shareholders' Meeting - Template Form

✓ Valid in Australia

Create your Minutes of Shareholders' Meeting for use in Australia. Answer a few plain-English questions and the document fills in automatically as you go - then download it in Word and PDF, ready to sign or share.

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Below you can preview the Minutes of Shareholders' Meeting, complete it by answering a few plain-English questions, and download a ready-to-sign copy in Word and PDF — tailored for use in Australia.

What the Minutes of Shareholders' Meeting includes

This template is organised into the following sections:

Frequently asked questions

What is a Minutes of Shareholders' Meeting?

A Minutes of Shareholders' Meeting is a ready-to-use legal template for Australia. You complete it by answering a few plain-English questions, then download the finished document in Word and PDF.

What does the Minutes of Shareholders' Meeting cover?

The Minutes of Shareholders' Meeting is organised into sections covering MINUTES OF MEETING OF THE MEMBERS, (1) Background, (2) Attendees, (3) Apologies, (4) Absences During Meeting, so the important points are captured in a clear, consistent structure.

What formats can I download?

You can download your completed Minutes of Shareholders' Meeting as an editable Microsoft Word (.docx) file and as a PDF.

Can I edit the document later?

Yes — save it to your account and you can re-open, edit and re-download it at any time.

Prepared and reviewed by the LegalDocs team.

Document preview

________ (ACN................................................)
(hereinafter "the Company")


MINUTES OF MEETING OF THE MEMBERS
Corporations Act 2001 (Commonwealth) - Section 251A


(1) Background

(a) The Company is a duly incorporated company in New South Wales.

Date: ________

Time: ________

Location: ________


(2) Attendees

(a) Attendees in Person:

The following attendee(s) were present in person:

________

(b) Remote Attendees:

The following attendee(s) attended the Meeting remotely:

________

(c) Proxy Attendees:

The following attendee(s) attended the Meeting by proxy:

________

(d) Guests:

The following guest(s) attended the Meeting:

________


(3) Apologies

The following person(s) were apologies:

________


(4) Absences During Meeting

The following person(s) were absent during the Meeting as described below:

________


(5) Conflicts of Interest

The following conflict(s) of interest are noted:

________


(6) Chairperson

The Meeting was chaired by (the "Chairperson"): ________.


(7) Notice of Meeting


(8) Quorum

The Chairperson acknowledged that a quorum was present.


(9) Previous Meeting Minutes

The Members resolved that the minutes of the previous Meeting be accepted.


(10) Agenda

The following agenda item was addressed:

Agenda item Discussion Responsible person To be completed by
________ ________ ________ ________


(11) Proposed Resolution

The following resolution was proposed:

Resolution Outcome
________ Passed by simple majority


(12) Other Matters

The following should also be noted:

________


(13) Meeting Closure

The Meeting was closed at ________.


(14) Minute Taker

These minutes were taken by: ________.


(15) Chairperson Signature

Signed by the Chairperson, ________:.......................................................

Date of signing:.......................................................

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Fields you complete are inserted into the document live. This template is general guidance only - not legal advice.