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Minutes of Shareholders' Meeting - Template Form

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Create your Minutes of Shareholders' Meeting for use in Australia. Answer a few plain-English questions and the document fills in automatically as you go - then download it in Word and PDF, ready to sign or share.

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Below you can preview the Minutes of Shareholders' Meeting, complete it by answering a few plain-English questions, and download a ready-to-sign copy in Word and PDF - tailored for use in Australia.

What the Minutes of Shareholders' Meeting includes

This template is organised into the following sections:

Frequently asked questions

What is a Minutes of Shareholders' Meeting?

A Minutes of Shareholders' Meeting is a ready-to-use legal template for Australia. You complete it by answering a few plain-English questions, then download the finished document in Word and PDF.

What does the Minutes of Shareholders' Meeting cover?

The Minutes of Shareholders' Meeting is organised into sections covering (1) Background, (2) Attendees, (3) Apologies, (4) Absences During Meeting, (5) Conflicts of Interest, so the important points are captured in a clear, consistent structure.

What formats can I download?

You can download your completed Minutes of Shareholders' Meeting as an editable Microsoft Word (.docx) file and as a PDF.

Can I edit the document later?

Yes - save it to your account and you can re-open, edit and re-download it at any time.

Is a Minutes of Shareholders' Meeting legally binding?

Once it is properly completed and signed by everyone involved, a Minutes of Shareholders' Meeting is generally legally binding in Australia, provided it meets the legal requirements that apply to this type of document.

What laws apply to a Minutes of Shareholders' Meeting in Australia?

A Minutes of Shareholders' Meeting should comply with the laws in force in Australia. This template is built around the provisions such situations commonly require, but the rules can vary by region and change over time, so check the current requirements for your case.

Do I need a lawyer to use a Minutes of Shareholders' Meeting?

For most standard situations you can complete the Minutes of Shareholders' Meeting yourself using the guided questionnaire. For high-value, unusual or high-risk matters, it is sensible to have a qualified lawyer review the finished document.

How do I sign the Minutes of Shareholders' Meeting?

Download the completed Minutes of Shareholders' Meeting as Word or PDF and sign it as required in Australia. Depending on the document this may involve a handwritten or electronic signature, and some documents also need witnesses.

Is the Minutes of Shareholders' Meeting free?

You can preview the Minutes of Shareholders' Meeting and fill it in for free. A one-time fee applies only when you download the finished, ready-to-sign document in Word and PDF.

How long does it take to complete a Minutes of Shareholders' Meeting?

Most people finish the Minutes of Shareholders' Meeting in just a few minutes by answering the plain-English questions. You can save your progress and come back to it at any time.

Prepared and reviewed by the LegalDocs team.

Document preview

________ (ACN ________)
(hereinafter referred to as "the Company")


MINUTES OF A MEETING OF THE MEMBERS
Corporations Act 2001 (Cth) — Section 251A


(1) Background

(a) The Company is a company duly incorporated and registered under the Corporations Act 2001 (Cth), with its registered office situated in the State of ________.

(b) A general meeting of the Members of the Company (hereinafter "the Meeting") was held at the following date, time and place:

Date: ________

Time: ________

Place: ________

(c) These minutes are prepared and retained pursuant to section 251A of the Corporations Act 2001 (Cth) and are to be entered in the Company's minute book within one (1) month after the Meeting.


(2) Attendees

(a) Attendees in Person:

The following Member(s) and/or representative(s) were present in person:

________

(b) Remote Attendees:

The following attendee(s) participated in the Meeting by the use of technology in accordance with section 249S of the Corporations Act 2001 (Cth) and the Company's constitution:

________

(c) Proxy Attendees:

The following Member(s) were represented by proxy duly appointed under section 249X of the Corporations Act 2001 (Cth):

________

(d) Guests:

The following guest(s) attended the Meeting:

________


(3) Apologies

Apologies were received from the following person(s):

________


(4) Absences During Meeting

The following person(s) were absent for part of the Meeting as described below:

________


(5) Conflicts of Interest

________


(6) Chairperson

The Meeting was chaired by (the "Chairperson"): ________.


(7) Notice of Meeting


(8) Quorum

The Chairperson confirmed that a quorum was present and remained present throughout the Meeting, as required under section 249T of the Corporations Act 2001 (Cth) and the Company's constitution. The number of Members present in person or by proxy was ________.


(9) Previous Meeting Minutes

The minutes of the previous meeting of Members held on ________ were tabled, considered, and resolved to be a true and correct record of that meeting.


(10) Agenda

The following agenda item(s) were addressed:

Agenda item Discussion Responsible person To be completed by
________ ________ ________ ________


(11) Resolution

The following resolution was proposed, moved by ________ and seconded by ________, and voted upon in accordance with the Company's constitution and the Corporations Act 2001 (Cth):

Resolution Outcome
________ ________


(12) Other Matters

The following further matters were noted:

________


(13) Meeting Closure

There being no further business, the Chairperson declared the Meeting closed at ________.


(14) Minute Taker

These minutes were taken by: ________.


(15) Certification and Chairperson Signature

In accordance with section 251A(2) of the Corporations Act 2001 (Cth), the Chairperson certifies that these minutes are a true and correct record of the proceedings and resolutions of the Meeting.

Signed by the Chairperson, ________: .......................................................

Date of signing: ________

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