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Employee Warning Letter - Template, Sample Form Online

✓ Designed for use in United States

Create your Employee Warning Letter for use in United States. Answer a few plain-English questions and the document fills in automatically as you go - then download it in Word and PDF, ready to sign or share.

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Below you can preview the Employee Warning Letter, complete it by answering a few plain-English questions, and download a ready-to-sign copy in Word and PDF - tailored for use in United States.

What the Employee Warning Letter includes

This template is organised into the following sections:

Frequently asked questions

What is a Employee Warning Letter?

A Employee Warning Letter is a ready-to-use legal template for United States. You complete it by answering a few plain-English questions, then download the finished document in Word and PDF.

What does the Employee Warning Letter cover?

The Employee Warning Letter is organised into sections covering § 1. Nature of the Concern, § 2. Specific Incidents, § 3. Applicable Policy, § 4. Required Corrective Action, § 5. Consequences, so the important points are captured in a clear, consistent structure.

What formats can I download?

You can download your completed Employee Warning Letter as an editable Microsoft Word (.docx) file and as a PDF.

Can I edit the document later?

Yes - save it to your account and you can re-open, edit and re-download it at any time.

Is a Employee Warning Letter legally binding?

Once it is properly completed and signed by everyone involved, a Employee Warning Letter is generally legally binding in United States, provided it meets the legal requirements that apply to this type of document.

What laws apply to a Employee Warning Letter in United States?

A Employee Warning Letter should comply with the laws in force in United States. This template is built around the provisions such situations commonly require, but the rules can vary by region and change over time, so check the current requirements for your case.

Do I need a lawyer to use a Employee Warning Letter?

For most standard situations you can complete the Employee Warning Letter yourself using the guided questionnaire. For high-value, unusual or high-risk matters, it is sensible to have a qualified lawyer review the finished document.

How do I sign the Employee Warning Letter?

Download the completed Employee Warning Letter as Word or PDF and sign it as required in United States. Depending on the document this may involve a handwritten or electronic signature, and some documents also need witnesses.

Is the Employee Warning Letter free?

You can preview the Employee Warning Letter and fill it in for free. A one-time fee applies only when you download the finished, ready-to-sign document in Word and PDF.

How long does it take to complete a Employee Warning Letter?

Most people finish the Employee Warning Letter in just a few minutes by answering the plain-English questions. You can save your progress and come back to it at any time.

Prepared and reviewed by the LegalDocs team.

Document preview

EMPLOYEE WRITTEN WARNING NOTICE
(Confidential — Personnel Record)

________
________
________
________
Telephone: ________
Email: ________

Date: ________

________
________
Employee ID No.: ________
Department: ________
________
________
Email: ________

Delivered by: ________

RE:  Written Warning Concerning Attendance and Punctuality

Dear ________:

This letter constitutes a formal written warning issued in accordance with the policies and procedures of ________ (the “Company”), including, without limitation, the Company’s Employee Handbook and Attendance Policy, as the same may be amended from time to time. Its purpose is to advise you of conduct that does not meet the Company’s expectations and to afford you the opportunity to correct that conduct.

§ 1.  Nature of the Concern

The Company has identified ongoing concerns regarding your attendance and punctuality, which may include one or more of the following: repeated tardiness, leaving work prior to the end of scheduled shifts, taking breaks in excess of those authorized, and/or unexcused absences from work.

§ 2.  Specific Incidents

The following specific incidents have been documented:

________

The Company has recorded no fewer than ________ such infraction(s) during the period of ________.

§ 3.  Applicable Policy

The conduct described above is inconsistent with the Company’s expectations and constitutes a violation of the following policy or policies: ________. A copy of the relevant policy has been or will be made available to you upon request.

§ 4.  Required Corrective Action

You are expected to correct the conduct described above immediately and to maintain satisfactory attendance and punctuality going forward. Specifically, you are required to take the following corrective action: ________.

§ 5.  Consequences

As a result of this warning, you will be subject to the following: ________.

This is your ________ warning regarding this matter. Failure to correct the conduct described above, or any recurrence of similar conduct, may result in further disciplinary action, up to and including suspension or termination of employment.

§ 6.  Meetings

An in-person meeting to discuss this matter is required on ________ at ________, to be held at ________. A follow-up meeting will be scheduled on or about ________ to assess your progress.

§ 7.  At-Will Employment

Nothing in this letter alters the at-will nature of your employment, to the extent applicable under the law of ________. Unless you are subject to a written agreement or collective bargaining agreement providing otherwise, your employment remains terminable by either you or the Company at any time, with or without cause and with or without notice, subject to applicable law. This letter does not constitute a contract of employment or a guarantee of continued employment.

§ 8.  Right to Respond

You have the right to submit a written response to this warning for inclusion in your personnel file. Any such response should be submitted to ________ within ________ days of the date of this letter.

§ 9.  Acknowledgment by Employee

Employee Name (Printed): _____________________________________

Employee Signature: _________________________________________

Date: ______________________________________________________

Sincerely,

________
________
________

Manager/HR Signature: _______________________________________    Date: ________

Witness (if applicable):

Witness Name (Printed): ______________________________________

Witness Signature: __________________________________________    Date: ________

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Fields you complete are inserted into the document live. This template is general guidance only - not legal advice.