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Tel: ________
Email: ________
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Dear ________,
Re: Notification of pupil absence – request for authorised absence
Pupil: ________ (Form/Year: ________; Date of birth: ________; Admission/Pupil number: ________)
1. I am writing in my capacity as a person with parental responsibility for the above-named pupil, namely the parent of ________ (the "Pupil"), to notify the school of a forthcoming period of absence and to request that it be recorded as an authorised absence.
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3. The anticipated period of absence is from ________ on ________ until ________ on ________.
4. The reason for the absence is that the Pupil has a medical/dental appointment which cannot reasonably be arranged outside school hours, to be attended during the above period at the following location: ________. The appointment is scheduled for ________.
5. By way of supporting evidence, I enclose a letter/appointment confirmation from ________ setting out further details of the appointment. I am content for this information to be processed by the school for attendance and safeguarding purposes in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018, and I should be grateful if any health-related information be treated as confidential and retained only for so long as is necessary.
6. Where the school considers it appropriate, I confirm that the Pupil will be collected from and/or returned to the school by ________, and I undertake to comply with the school's signing-in and signing-out procedures.
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8. I should be grateful if you would confirm in writing that the absence has been authorised. If you require any further information or documentation in order to do so, please do not hesitate to contact me using the details set out above.
Thank you for your assistance in this matter.
Yours sincerely,
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(Parent/Guardian with parental responsibility)