Personal Trainer Agreement - Template, Sample Form Pro · UK-law
✓ Valid in United Kingdom · drafted to comply with local law
Create your Personal Trainer Agreement - Template, Sample Form for use in United Kingdom. Answer a few plain-English questions and the document fills in automatically as you go — then download it in Word and PDF, ready to sign or share. This version has been professionally rewritten to comply with local law.
- Answer 58 simple questions — the document fills in as you go
- Live preview: watch your document update in real time
- Download as Word (.docx) and PDF
- Edit your answers and re-download anytime
Fill in the details
0/58Type below — the document on the right updates as you go.
AGREEMENT FOR THE PROVISION OF PERSONAL TRAINING SERVICES
________
(A contract between a self-employed personal trainer and an individual consumer client governed by the law of England and Wales)
I am ________, trading as ________ (where applicable), and I will provide the Services described in this Agreement.
Please keep a copy of this signed document safe for future reference.
MY CONTACT DETAILS
If you have any questions or need to communicate with me about this Agreement, I can be contacted as follows:
Trading address:
________
Telephone: ________
Email: ________
Website: ________
1. DEFINITIONS AND INTERPRETATION
(1.1) I (________) am the first party to this Agreement. I will refer to myself as 'I', 'me' or 'my' throughout the Agreement.
(1.2) You are the other party to this Agreement. References to 'you' or 'your' mean any individual who purchases the Services from me as a consumer client.
(1.3) Both parties to this Agreement are collectively referred to as 'we', 'our' and 'us'.
(1.4) This document, together with any attached schedules and forms, constitutes a legally binding contract by which we will both be bound. I refer to it as the Agreement.
(1.5) The Services means the personal training services provided by me in accordance with this Agreement (as defined in Section 2).
(1.6) A consumer means an individual acting for purposes wholly or mainly outside that individual's trade, business, craft or profession, as defined in the Consumer Rights Act 2015.
(1.7) An event outside my control means any act or event beyond my reasonable control, including without limitation strikes, failure of utilities or transport networks, acts of God, fire, flood, storm, epidemic, pandemic, or governmental restriction.
(1.8) Headings are for convenience only and do not affect interpretation. References to statutes or regulations include any amendment, re-enactment or replacement of them from time to time.
2. THE SERVICES
(2.1) The Services I provide are focused on the general area of physical training, fitness and improving your performance.
(2.2) The Services I will perform consist of personal training sessions within the following disciplines and areas of expertise:
________
(2.3) I confirm that I hold the following relevant qualifications, registrations and insurance for the provision of the Services:
________
(2.4) I hold valid public liability and professional indemnity insurance in respect of the Services, with policy reference ________.
3. BOOKING AND COMMENCEMENT
(3.1) I will perform the Services on the dates and at the times agreed between us, in accordance with my available working hours, which are generally:
________
(3.2) You may request to book my Services via ________.
(3.3) I will accept your booking by: ________.
(3.4) I may contact you to inform you that I cannot accept your request, for example where I do not have availability. No contract is formed until I confirm acceptance of your booking.
(3.5) Once you receive my acceptance of your booking, the Agreement will commence and come into force (the Start Day).
(3.6) You must provide me with your completed Client Health and Information Form (attached) before I can provide the Services to you.
(3.7) I will complete an initial fitness assessment with you at the outset of the Services. The cost of this is included within the price of the Services.
(3.8) The fitness assessment and health information assist me in tailoring the Services to your ability. I am not medically qualified and I do not express any medical opinion regarding your fitness to engage in any training or activity. You should consult your GP before commencing any new exercise programme if you have any doubts as to your fitness or health.
(3.9) If I cannot perform the Services due to an event outside my control, I will inform you as soon as reasonably practicable, will use reasonable endeavours to rearrange the affected sessions and, where they cannot be rearranged, will reimburse you for any sums paid in advance in respect of those sessions.
4. STANDARD OF THE SERVICES
(4.1) I will conduct the Services on the days and times agreed and in accordance with the specific Services you have instructed me to perform.
(4.2) I will perform the Services with reasonable care and skill, as required by section 49 of the Consumer Rights Act 2015.
(4.3) I will perform the Services in accordance with the requirements of this Agreement and applicable law.
(4.4) If you are dissatisfied with the Services in any way, please contact me using the details above. You also have statutory remedies under the Consumer Rights Act 2015, which may include the right to require repeat performance or a price reduction where the Services do not conform to the standards required by that Act.
5. PAYMENT TERMS
(5.1) I charge for the Services at an hourly rate. My current hourly rate is £________.
(5.2) Payment is due ________.
(5.3) Payment may be made by the following method(s):
________
(5.4) I may increase my fees from time to time. I will give you reasonable notice of any change to my fees, and any increase will apply only to bookings made after the relevant increase takes effect.
(5.5) If any payment becomes overdue by more than 7 calendar days, I may suspend or cancel your future bookings for the Services until the outstanding sum is paid.
6. CANCELLATION AND TERMINATION RIGHTS
Statutory cancellation (cooling-off) right
(6.1) Under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, where this Agreement is concluded at a distance or off-premises and the total payable exceeds £42, you have the right to cancel this Agreement within 14 calendar days of the Start Day without giving any reason.
(6.2) The cancellation period expires at the end of 14 calendar days from the Start Day (the Cooling-Off Period).
(6.3) I will not provide any of the Services during the Cooling-Off Period unless you expressly request that I do so. If you request that I begin the Services during the Cooling-Off Period, you will lose the right to cancel once the Services are fully performed, and you may be required to pay for Services provided up to the point of cancellation in proportion to the Services performed.
(6.4) To exercise the right to cancel, you must inform me of your decision by a clear statement (for example, a letter sent by post or an email). You may use the attached Cancellation Form, but you are not obliged to do so.
(6.5) To meet the cancellation deadline, it is sufficient for you to send your communication exercising the right to cancel before the Cooling-Off Period has expired.
(6.6) If you cancel this Agreement during the Cooling-Off Period, I will reimburse you for all payments received from you, subject to clause (6.3).
(6.7) I will make the reimbursement without undue delay and not later than 14 calendar days after the day on which you informed me of your decision to cancel.
(6.8) I will make the reimbursement using the same means of payment as you used for the initial transaction, unless you have expressly agreed otherwise; in any event, you will not incur any fees as a result of the reimbursement.
After the Cooling-Off Period / where no Cooling-Off Period applies
(6.9) After the Cooling-Off Period (or from the Start Day where no Cooling-Off Period applies), either of us may terminate this Agreement at any time by giving the other 28 calendar days' written notice.
(6.10) If there are any Services scheduled to take place after the date of termination for which you have already paid, I will reimburse you for those Services.
(6.11) If any amounts are outstanding for the Services I have provided prior to termination, you must pay those fees.
(6.12) Either party may terminate this Agreement immediately by written notice if the other commits a material breach which is not remedied within 14 calendar days of written notice requiring it to be remedied.
7. YOUR OBLIGATIONS
(7.1) In order for me to provide the Services effectively, you must co-operate with me and provide me with any information that I reasonably require to perform the Services.
(7.2) You must ensure that all information you provide to me (including in your Client Health and Information Form) is accurate, complete and not misleading.
(7.3) You must inform me promptly of any change to your health, medical condition or circumstances that may affect your ability to participate safely in the Services.
(7.4) You must attend sessions at the agreed dates and times and arrive ready and able to participate in the Services.
(7.5) If you are unable to attend a scheduled session, you must give me as much notice as reasonably possible so that we can rearrange the session. My cancellation and rescheduling policy for missed sessions is: ________.
(7.6) You must follow my reasonable instructions and guidance during the sessions and use any equipment safely and responsibly.
(7.7) You must wear appropriate clothing and footwear for the activities involved in the Services.
(7.8) If you fail to comply with your obligations under this Agreement and this prevents or delays me from performing the Services, I will not be responsible for any resulting delay or failure to provide the Services.
8. EQUIPMENT
(8.1) There may be occasions when you require certain equipment for your training and fitness.
(8.2) You must obtain all necessary equipment required for the Services. By way of example, this may include items such as:
________
(8.3) You are responsible for your own personal equipment. You must ensure that you use any equipment safely and responsibly and in accordance with my reasonable instructions.
9. LIABILITY
(9.1) Nothing in this Agreement limits or excludes my liability for: (a) death or personal injury caused by my negligence; (b) fraud or fraudulent misrepresentation; or (c) any other liability that cannot be limited or excluded by law.
(9.2) I will compensate you for any foreseeable loss or damage caused by my failure to perform the Services with reasonable care and skill. Loss or damage is foreseeable if it is an obvious consequence of my breach or was contemplated by both of us at the time we entered into this Agreement.
(9.3) I will not be liable for loss or damage that is not foreseeable, or that is caused by: (a) your own act, omission or fault; (b) the act, omission or fault of any third party; or (c) any failure by you to comply with your obligations under this Agreement (including the provision of inaccurate or incomplete health information).
(9.4) Subject always to clause (9.1), my total aggregate liability to you arising out of or in connection with this Agreement (whether in contract, tort including negligence, breach of statutory duty or otherwise) shall not exceed £________ (________).
(9.5) This Agreement is for the supply of services to a consumer and nothing in it affects your statutory rights under the Consumer Rights Act 2015.
10. YOUR PERSONAL INFORMATION AND DATA PROTECTION
(10.1) In order to provide the Services to you, I will collect and process your personal data, including special category data relating to your health contained in the Client Health and Information Form.
(10.2) I will process your personal data only in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
(10.3) I am the data controller in respect of your personal data. My lawful bases for processing are the performance of this contract and, in respect of health data, your explicit consent and/or the necessity of processing for the purposes of providing the Services safely.
(10.4) I will retain your personal data only for as long as necessary for the purposes for which it was collected and as required by law. Full details of how I process your data are set out in my privacy notice, available at: ________.
(10.5) You have rights under the UK GDPR, including the right of access, rectification, erasure, restriction, objection and data portability, and the right to lodge a complaint with the Information Commissioner's Office.
11. GENERAL
(11.1) This Agreement constitutes the entire agreement between us and supersedes any prior arrangement, understanding or agreement relating to its subject matter.
(11.2) If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
(11.3) No failure or delay by either party to exercise any right or remedy shall constitute a waiver of that right or remedy.
(11.4) You may not transfer your rights or obligations under this Agreement to another person without my prior written consent.
12. GOVERNING LAW AND JURISDICTION
13. THIRD-PARTY RIGHTS
No one other than a party to this Agreement has any right under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Agreement or to bring proceedings in relation to it.
14. SIGNATURES
(14.1) My signature
SIGNED:
__________________________________
________
DATED: ________
__________________________________
(14.2) Your signature
CLIENT SIGNATURE:
__________________________________
CLIENT NAME (PRINT): ________
__________________________________
DATED: ________
__________________________________
CLIENT HEALTH AND INFORMATION FORM
PERSONAL DETAILS
YOUR FULL NAME:
________
YOUR FULL ADDRESS:
________
YOUR CONTACT NUMBER:
________
YOUR EMAIL:
________
NAME OF GP AND ADDRESS OF SURGERY:
________
EMERGENCY CONTACT NAME:
________
EMERGENCY CONTACT NUMBER:
________
THEIR RELATIONSHIP TO YOU:
________
HEALTH QUESTIONS
IF YOU ANSWER YES TO ANY OF THE FOLLOWING QUESTIONS, PLEASE PROVIDE DETAILS.
PLEASE STATE WHETHER YOU HAVE OR HAVE EVER SUFFERED FROM ANY OF THE FOLLOWING CONDITIONS:
ASTHMA: ________
HIGH BLOOD PRESSURE: ________
LOW BLOOD PRESSURE: ________
HIGH CHOLESTEROL: ________
DIZZINESS/FAINTING: ________
EPILEPSY: ________
ARTHRITIS: ________
JOINT PAIN: ________
HEART DISEASE: ________
SHORTNESS OF BREATH: ________
DIABETES: ________
MOBILITY ISSUES: ________
ANY OTHER MEDICAL CONDITIONS:
________
HAVE YOU EVER HAD SURGERY?
________
HAVE YOU EVER HAD PHYSICAL THERAPY?
________
ARE YOU CURRENTLY TAKING ANY MEDICATIONS?
________
DO YOU SMOKE?
________
FITNESS QUESTIONS
IF YOU ANSWER YES TO ANY OF THE FOLLOWING QUESTIONS, PLEASE PROVIDE DETAILS.
DO YOU CURRENTLY DO ANY SPORT OR EXERCISE?
________
HAVE YOU EVER HAD A PERSONAL TRAINER OR SPORTS COACH?
________
WHAT ARE YOUR FITNESS GOALS?
________
DECLARATION AND CONSENT
I confirm that the information I have provided in this form is accurate, complete and not misleading. I understand that the trainer is not medically qualified and that I should consult my GP before commencing any new exercise programme if I have any doubt as to my health or fitness. I consent to the trainer processing the health information contained in this form for the purpose of providing the Services safely, in accordance with the UK GDPR and the Data Protection Act 2018.
SIGNATURE
YOUR SIGNATURE:
__________________________________
YOUR NAME (PRINT): ________
__________________________________
DATED: ________
__________________________________
CANCELLATION FORM
(Complete and return this form only if you wish to cancel the Agreement within the Cooling-Off Period.)
TO: ________
OF: ________
EMAIL: ________
I hereby give notice that I cancel my contract for the supply of the personal training services which I ordered on ________ (REQUEST DATE) and which you agreed to supply on ________ (START DATE).
MY NAME: ________
_____________________________
MY ADDRESS: ________
_____________________________
SIGNATURE (where provided on paper):
_____________________________
DATE: ________
___________________________
Fields you complete are inserted into the document live. This template is general guidance only — not legal advice.