Employee's Reimbursement Request Notice - Template Form Pro · NG-law

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The Management
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Attention: ________

Dear Sir/Madam,

RE: REQUEST FOR REIMBURSEMENT OF BUSINESS-RELATED EXPENSES IN THE SUM OF ₦________ (________)

§1. Introduction

1.1 I, ________, employed by ________ ("the Company") as ________ pursuant to my contract of employment dated ________, write to formally request reimbursement of expenses lawfully and necessarily incurred by me in the course of and for the purposes of the Company's business.

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§2. Particulars of the Expenses

2.1 The total sum claimed is ₦________ (________), expended in respect of the following:

________

2.2 The expenses were incurred during the period from ________ to ________ in connection with ________.

2.3 A detailed itemised breakdown of the manner in which the sum was expended is set out below:

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§3. Entitlement and Compliance with Policy

3.1 Under the Company's reimbursement policy, an employee is entitled to be reimbursed for business-related expenses where the following conditions are satisfied:

________

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3.3 Having fulfilled all of the applicable requirements, I respectfully request that the said sum be reimbursed to me in full.

§4. Mode of Payment

4.1 I request that payment be made by ________.

4.2 Where payment is to be made by bank transfer, kindly remit the sum to the following account:

Account Name: ________
Account Number: ________
Bank: ________

§5. Supporting Documents

5.1 Please find enclosed the original receipts, invoices and other vouchers evidencing the expenses, together with the relevant approval and authorisation letters in support of this request.

5.2 Kindly process the reimbursement at your earliest convenience. Should you require any further information or documentation in support of this request, please do not hesitate to contact me on ________.

5.3 I consent to the processing of my personal data contained in this request and its enclosures solely for the purpose of processing this reimbursement, in accordance with the Nigeria Data Protection Act, 2023.

I thank you for your time and assistance and look forward to your favourable response.

Yours faithfully,

__________________
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Date: ________