LegalDocs

Notice for Board Meeting of Directors - Template Form

✓ Designed for use in India

Create your Notice for Board Meeting of Directors for use in India. Answer a few plain-English questions and the document fills in automatically as you go - then download it in Word and PDF, ready to sign or share.

  • Answer 19 simple questions - the document fills in as you go
  • Live preview: watch your document update in real time
  • Download as Word (.docx) and PDF
  • Edit your answers and re-download anytime

How it works

  1. 1Answer a few simple questions
  2. 2Preview your document live
  3. 3Pay once - download in Word & PDF

Below you can preview the Notice for Board Meeting of Directors, complete it by answering a few plain-English questions, and download a ready-to-sign copy in Word and PDF - tailored for use in India.

Frequently asked questions

What is a Notice for Board Meeting of Directors?

A Notice for Board Meeting of Directors is a ready-to-use legal template for India. You complete it by answering a few plain-English questions, then download the finished document in Word and PDF.

What formats can I download?

You can download your completed Notice for Board Meeting of Directors as an editable Microsoft Word (.docx) file and as a PDF.

Can I edit the document later?

Yes - save it to your account and you can re-open, edit and re-download it at any time.

Is a Notice for Board Meeting of Directors legally binding?

Once it is properly completed and signed by everyone involved, a Notice for Board Meeting of Directors is generally legally binding in India, provided it meets the legal requirements that apply to this type of document.

What laws apply to a Notice for Board Meeting of Directors in India?

A Notice for Board Meeting of Directors should comply with the laws in force in India. This template is built around the provisions such situations commonly require, but the rules can vary by region and change over time, so check the current requirements for your case.

Do I need a lawyer to use a Notice for Board Meeting of Directors?

For most standard situations you can complete the Notice for Board Meeting of Directors yourself using the guided questionnaire. For high-value, unusual or high-risk matters, it is sensible to have a qualified lawyer review the finished document.

How do I sign the Notice for Board Meeting of Directors?

Download the completed Notice for Board Meeting of Directors as Word or PDF and sign it as required in India. Depending on the document this may involve a handwritten or electronic signature, and some documents also need witnesses.

Is the Notice for Board Meeting of Directors free?

You can preview the Notice for Board Meeting of Directors and fill it in for free. A one-time fee applies only when you download the finished, ready-to-sign document in Word and PDF.

How long does it take to complete a Notice for Board Meeting of Directors?

Most people finish the Notice for Board Meeting of Directors in just a few minutes by answering the plain-English questions. You can save your progress and come back to it at any time.

Prepared and reviewed by the LegalDocs team.

Document preview

NOTICE OF MEETING OF THE BOARD OF DIRECTORS

[Issued pursuant to Section 173(3) of the Companies Act, 2013 read with the Secretarial Standard on Meetings of the Board of Directors (SS-1)]


Date: ________
Ref. No.: ________

Name of Company: ________

CIN: ________

Registered Office: ________


To,

________

Director (DIN: ________)

________


Re: Notice convening the Meeting of the Board of Directors of ________.

Dear Sir/Madam,

§ 1. Notice is hereby given, in accordance with Section 173(3) of the Companies Act, 2013 (the "Act") read with the Companies (Meetings of Board and its Powers) Rules, 2014 and the Secretarial Standard-1 ("SS-1") issued by the Institute of Company Secretaries of India, that a Meeting of the Board of Directors (the "Board Meeting") of ________ (the "Company") is convened to be held as under:

§ 1.1. Day & Date: ________

§ 1.2. Time: ________

§ 1.3. Venue: ________

§ 2. The business proposed to be transacted at the said Board Meeting shall be to consider, discuss and, where appropriate, approve, the following items of agenda:

§ 2.1. To elect the Chairman of the Board Meeting in accordance with the Articles of Association of the Company and SS-1, and to grant leave of absence, if any.

§ 2.2. To take note of the Certificate of Incorporation issued by the Registrar of Companies.

§ 2.3. To take note of the appointment of the First Directors of the Company pursuant to the Articles of Association and Section 152 of the Act.

§ 2.4. To take note of and apprise the Directors of their duties under Section 166 of the Act.

§ 2.5. To take note of the Memorandum of Association and Articles of Association of the Company as registered.

§ 2.6. To consider and, if thought fit, adopt the Common Seal of the Company and to lay down the regulations governing the affixing and custody thereof.

§ 2.8. To authorise the maintenance and custody of the Statutory Registers and Records of the Company pursuant to Sections 85, 88, 170 and other applicable provisions of the Act.

§ 2.9. To determine and take note of the Financial Year of the Company as per Section 2(41) of the Act.

§ 2.10. To appoint the First Auditors of the Company under Section 139(6) of the Act, subject to the terms of their consent and eligibility under Section 141 of the Act.

§ 2.11. To consider and approve the opening of a Bank Account in the name of the Company with ________ and to authorise the signatories thereto.

§ 2.12. To authorise the Director(s) / Authorised Signatory to undertake all statutory filings, registrations and consequential acts arising from the foregoing resolutions.

§ 2.13. Any other business with the permission of the Chair and with the consent of the majority of the Directors present, in accordance with SS-1.

§ 3. You are requested to make it convenient to attend the Board Meeting.

§ 4. In addition to attending the Board Meeting in person, you may also participate in the Meeting through video conferencing or other audio-visual means as permitted under Section 173(2) of the Act read with Rule 3 of the Companies (Meetings of Board and its Powers) Rules, 2014. Should you desire to participate through such mode, kindly send a written confirmation in this regard, at the beginning of the calendar year/at the earliest, to the following person: ________, Email: ________, Contact No.: ________, within 5 (five) days of receipt of this Notice, to enable the Company to make the necessary arrangements.

§ 6. The detailed agenda, notes on agenda and the relevant supporting papers shall be circulated separately in accordance with SS-1 and Section 173(3) of the Act.

§ 7. Kindly acknowledge receipt of this Notice.


Yours faithfully,

For and on behalf of the Board of Directors of

________


__________________________

________

________

DIN/Membership No.: ________

Place: ________

Fill out the template →

Fields you complete are inserted into the document live. This template is general guidance only - not legal advice.