Vacation Policy - Template Form to Create Word and PDF
✓ Valid in Canada (English)
Create your Vacation Policy - Template Form to Create Word and PDF for use in Canada (English). Answer a few plain-English questions and the document fills in automatically as you go — then download it in Word and PDF, ready to sign or share.
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VACATION POLICY
1) INTRODUCTION
1.1. This Policy is revised as of: ________.
1.2. The purpose of this Policy is to establish rules on employee rights to take vacation and to outline the employer's discretion in deciding when employees can take vacation time. This Policy also addresses the separate entitlements of vacation pay and vacation time.
1.3. All other contracts, documents, rules, policies and workplace regulations will continue to apply concurrently with this Policy. The employer shall rectify any inconsistencies.
2) SCOPE
2.1. This Policy applies to all employees who work for ________, whether seasonal, contract, full time or part time, permanent or temporary.
2.2. At the time of vacation, the employer shall calculate the entitlement of the respective employee based on their length of time with the employer and hours worked.
3) VACATION TIME
3.1. Employees who have been employed and working for ________ for 12 months shall be eligible for vacation time.
3.2. After the 12 months of employment, employees must take their vacation within ten (10) months after such vacation is earned.
3.3. The date of vacation will depend on the arrangement made with ________. Although ________ will coordinate vacation times with employees, the employer ultimately has the discretion to determine when an employee shall take their vacation. Employees may submit special requests for certain vacation dates at least fourteen (14) days in advance.
3.5. The employer also allows additional vacation as follows:
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4) VACATION PAY
4.1. Employees who receive the above-noted vacation time shall be entitled to minimum vacation pay of four (4%) percent of gross wages earned during the 12-month period for employees whose employment period is less than five years. For employees with more than five years, six (6%) percent.
4.2. Entitlement to vacation pay shall begin the moment the employee starts work. As detailed below, such entitlement affects the employees' pay on cessation of employment.
4.3. The employer also allows additional vacation pay as follows:
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4.4. After an employee ceases to work for ________, whether they were terminated or have resigned, they shall be entitled to unpaid vacation pay at the above-noted rate.
5) VACATION ACCRUAL AND CARRYOVER
6) LEAVES OF ABSENCE
6.1. During employees' leaves of absence, vacation time continues accumulating, notwithstanding such leave. However, vacation pay ultimately depends on the employment contract with the individual employee.
7) CONTACT
7.1. Should you have any questions or concerns arising from this Policy, or need to report an incident, kindly contact ________ using the following information:
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T: ________
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ACKNOWLEDGEMENT
I have received and reviewed the Vacation Policy and understand my obligations contained in this Policy. Failure to comply with this Policy may result in disciplinary action, up to and including termination.
I further understand that ________ reserves the unilateral right to make changes, future amendments, and modifications as they see fit.
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Employee Signature
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Employee Name (Print)
_________________
Date
Fields you complete are inserted into the document live. This template is general guidance only — not legal advice.