Proxy Form - Template Form to Create Word & PDF

Valid in Canada

Create your Proxy Form for use in Canada. Answer a few plain-English questions and the document fills in automatically as you go - then download it in Word and PDF, ready to sign or share.

  • Answer 11 simple questions - the document fills in as you go
  • Live preview: watch your document update in real time
  • Download as Word (.docx) and PDF
  • Edit your answers and re-download anytime

How it works

  1. 1Answer a few simple questions
  2. 2Preview your document live
  3. 3Pay once - download in Word & PDF

Below you can preview the Proxy Form, complete it by answering a few plain-English questions, and download a ready-to-sign copy in Word and PDF — tailored for use in Canada.

What the Proxy Form includes

This template is organised into the following sections:

Frequently asked questions

What is a Proxy Form?

A Proxy Form is a ready-to-use legal template for Canada. You complete it by answering a few plain-English questions, then download the finished document in Word and PDF.

What does the Proxy Form cover?

The Proxy Form is organised into sections covering 1. Nomination, 2. Powers, 3. Revocation, so the important points are captured in a clear, consistent structure.

What formats can I download?

You can download your completed Proxy Form as an editable Microsoft Word (.docx) file and as a PDF.

Can I edit the document later?

Yes — save it to your account and you can re-open, edit and re-download it at any time.

Prepared and reviewed by the LegalDocs team.

Document preview

________


PROXY FORM


1. Nomination

I, ________, the undersigned shareholder of ________ (hereinafter the "Corporation"), whose latest address as shown in the records of the Corporation is:

________

and having Common Share(s) in the capital of the Corporation, hereby appoint, in my absence, ________ (the "Proxyholder"), whose address is as follows:

________

and in the event ________ is unwilling or unable to act as such Proxyholder, I hereby appoint ________, whose address is as follows:

________

to be my Proxyholder in order to attend and act at a meeting of the Corporation on my behalf.


2. Powers

The shareholders of the Corporation shall hold an annual meeting on ________, which shall take place at the following location:

________

This Proxy is being solicited by management of the Corporation.

This Proxy grants the Proxyholder the following powers:

For greater certainty, the Proxyholder is authorized to vote in accordance with the instructions of the undersigned shareholder where such instructions are provided, and where no such instructions are given, the Proxyholder may vote at his or her own discretion on any matter properly brought before the meeting, including any amendment or variation to matters identified in the notice of meeting and any other business that may properly come before the meeting.


3. Revocation

This Proxy is being signed, either by written or electronic signature, pursuant to the provisions of the Canada Business Corporations Act - R.S.C., 1985, c. C-44 (or any consolidation, repeal, amendment or substitute therefor).

Executed on:




____________________
Date





____________________
________




This signed Proxy will be deposited with the Corporation (or electronically if required) or an agent thereof at the following address at a time specified in the bylaws or consistent with the aforementioned Act:

________

________

Fields you complete are inserted into the document live. This template is general guidance only - not legal advice.