LegalDocs

Proxy Form - Template Form to Create Word & PDF

✓ Designed for use in Canada

Create your Proxy Form for use in Canada. Answer a few plain-English questions and the document fills in automatically as you go - then download it in Word and PDF, ready to sign or share.

  • Answer 21 simple questions - the document fills in as you go
  • Live preview: watch your document update in real time
  • Download as Word (.docx) and PDF
  • Edit your answers and re-download anytime

How it works

  1. 1Answer a few simple questions
  2. 2Preview your document live
  3. 3Pay once - download in Word & PDF

Below you can preview the Proxy Form, complete it by answering a few plain-English questions, and download a ready-to-sign copy in Word and PDF - tailored for use in Canada.

What the Proxy Form includes

This template is organised into the following sections:

Frequently asked questions

What is a Proxy Form?

A Proxy Form is a ready-to-use legal template for Canada. You complete it by answering a few plain-English questions, then download the finished document in Word and PDF.

What does the Proxy Form cover?

The Proxy Form is organised into sections covering § 1. Appointment of Proxyholder, § 2. The Meeting, § 3. Powers of the Proxyholder, § 4. Revocation, § 5. Execution, so the important points are captured in a clear, consistent structure.

What formats can I download?

You can download your completed Proxy Form as an editable Microsoft Word (.docx) file and as a PDF.

Can I edit the document later?

Yes - save it to your account and you can re-open, edit and re-download it at any time.

Is a Proxy Form legally binding?

Once it is properly completed and signed by everyone involved, a Proxy Form is generally legally binding in Canada, provided it meets the legal requirements that apply to this type of document.

What laws apply to a Proxy Form in Canada?

A Proxy Form should comply with the laws in force in Canada. This template is built around the provisions such situations commonly require, but the rules can vary by region and change over time, so check the current requirements for your case.

Do I need a lawyer to use a Proxy Form?

For most standard situations you can complete the Proxy Form yourself using the guided questionnaire. For high-value, unusual or high-risk matters, it is sensible to have a qualified lawyer review the finished document.

How do I sign the Proxy Form?

Download the completed Proxy Form as Word or PDF and sign it as required in Canada. Depending on the document this may involve a handwritten or electronic signature, and some documents also need witnesses.

Is the Proxy Form free?

You can preview the Proxy Form and fill it in for free. A one-time fee applies only when you download the finished, ready-to-sign document in Word and PDF.

How long does it take to complete a Proxy Form?

Most people finish the Proxy Form in just a few minutes by answering the plain-English questions. You can save your progress and come back to it at any time.

Prepared and reviewed by the LegalDocs team.

Document preview

________


FORM OF PROXY

(Solicited by Management of the Corporation)


This form of proxy is given pursuant to the Canada Business Corporations Act, R.S.C. 1985, c. C-44, as amended (the "Act"), and the by-laws of the Corporation.


§ 1.  Appointment of Proxyholder

I, ________, being the undersigned registered holder of shares of ________ (the "Corporation"), incorporated under the Act with registered office at ________ and Corporation number ________, whose latest address as shown in the records of the Corporation is:

________

and being the registered holder of ________ common share(s) in the capital of the Corporation, hereby revoke any proxy previously given and appoint, in my stead, ________ (the "Proxyholder"), whose address is as follows:

________

or, failing him or her, in the event that ________ is unwilling or unable to act as Proxyholder, I hereby appoint ________, whose address is as follows:

________

as my nominee to attend, act, vote and otherwise represent me at the meeting of shareholders of the Corporation referred to below, and at any adjournment or postponement thereof, with the same powers as if I were personally present. The Proxyholder need not be a shareholder of the Corporation.


§ 2.  The Meeting

This Proxy is given in respect of the ________ meeting of shareholders of the Corporation to be held on ________ at ________, at the following location:

________

and at any adjournment or postponement thereof (the "Meeting"). This Proxy is solicited by and on behalf of the management of the Corporation.


§ 3.  Powers of the Proxyholder

This Proxy confers upon the Proxyholder the following powers:

  1. to attend the Meeting and to be counted in the determination of whether a quorum is present;
  2. to vote, whether by show of hands or by ballot, in respect of all shares registered in my name on all resolutions and matters properly brought before the Meeting; and
  3. to exercise all rights attaching to such shares and to act generally on my behalf in connection with all business that may properly come before the Meeting.

Voting instructions of the shareholder (if any):

________


§ 4.  Revocation


§ 5.  Execution

This Proxy is executed, by written or electronic signature, pursuant to the provisions of the Canada Business Corporations Act, R.S.C. 1985, c. C-44, as amended (or any consolidation, repeal, amendment or substitution therefor). If the shareholder is a body corporate, this Proxy must be executed by a duly authorized officer or attorney. If not dated, this Proxy shall be deemed to bear the date on which it is deposited with the Corporation.


Executed at ________ on this date:


____________________
Date (________)



____________________
________
Signature of Shareholder (or authorized officer/attorney)


Name and title of signatory (if signing on behalf of a body corporate): ________



This signed Proxy must be deposited with the Corporation (or delivered electronically if permitted) or with an agent thereof, at the address set out below, within the time and in the manner specified in the by-laws of the Corporation and consistent with the Act:

________

________

Deadline for deposit: ________

Fill out the template →

Fields you complete are inserted into the document live. This template is general guidance only - not legal advice.