Notice of Reservist Leave - Template, Sample Form

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RE: NOTICE OF RESERVIST LEAVE

Dear ________,

§ 1. Purpose of Notice. Please accept this letter as my formal written notice of intention to take a reservist leave of absence from my employment with ________. I currently hold the position of ________, and my employee or payroll identification number is ________. I am a member of the reserve force of the Canadian Forces and have been called out, or have volunteered, for service.

§ 2. Nature of Service. I am required to commence service on ________ in connection with the following operation or activity: ________. This service constitutes an eligible activity giving rise to a right to reservist leave.

§ 3. Statutory Entitlement. This is a statutory leave of absence. Where the federal jurisdiction applies, I am entitled to reservist leave pursuant to sections 247.5 to 247.7 of the Canada Labour Code (R.S.C., 1985, c. L-2) and the regulations thereunder, including the right to take leave for an annual deployment of up to twenty-four (24) months in any consecutive sixty (60) month period. Where the provincial jurisdiction applies, I rely on the reservist leave provisions of the employment standards legislation of ________, namely ________. This notice is given in accordance with the minimum notice period prescribed by the applicable statute, or as soon as is reasonably practicable in the circumstances.

§ 4. Period of Leave. Based on the foregoing service requirements, I anticipate that my leave will be of the following duration: ________________. This duration is subject to variation depending on operational requirements, and I will promptly notify you in writing of any material change to the anticipated start date, duration, or end date of my leave.

§ 5. Supporting Evidence. Enclosed with this letter is documentation evidencing my entitlement to this leave, which includes the following: ________. I will provide such further documentation as may reasonably be required to substantiate the necessity and duration of the leave, in accordance with the applicable legislation.

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§ 7. Continued Communication. Throughout the duration of my leave, I intend to keep you informed of my status to the extent that I am able to do so. I may be contacted by voicemail at ________ or by email at ________, and I will respond as soon as is reasonably practicable.

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§ 9. Anticipated Return. If you do not hear from me during my leave, I plan to return to work on ________. Should my anticipated return date change, I will provide you with notice in accordance with the applicable legislation. I look forward to resuming my duties and would be pleased to discuss any matters with you upon my return.

§ 10. Further Information. If any further information regarding this leave of absence is required, please do not hesitate to contact me at the coordinates set out above. Nothing in this letter shall be construed as a waiver of any of my statutory rights.

Sincerely,

_____________________
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Date: ________

Acknowledgement of Receipt (for Employer use)
Received by: ________
Title: ________
Signature: _____________________
Date received: ________