Letter Reporting Hidden Defects in a Rented Property - Word & PDF Template Form

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RE: REQUEST FOR REPAIRS — RENTAL PROPERTY AT ________

Dear ________,

I am the tenant of the residential premises situated at the following address (the Premises) under a residential tenancy agreement commencing on ________:

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I am writing to formally notify you, in your capacity as the lessor/landlord of the Premises, of a defect that requires repair, and to request that you arrange for the necessary repairs to be carried out in accordance with your obligations under the residential tenancy legislation applicable in ________.

1. Description of the defect and repair requested

The defect is located at the following part of the Premises and requires the following repair:

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This defect first became evident on or about ________. It was not apparent at the commencement of the tenancy or during my initial inspection of the Premises and has since become evident. I confirm that the defect was not caused by me, any other occupant, or any of my visitors, and does not arise from any breach of my obligations as tenant.

2. Landlord's obligation to maintain the Premises

Under the applicable residential tenancy legislation in ________, a lessor is required to provide and maintain the rented premises in a reasonable state of repair, having regard to the age, character and prospective life of the premises, and to comply with all relevant health, safety and building requirements. The defect described above affects the reasonable amenity, habitability and/or safety of the Premises, and if not addressed promptly may lead to further damage or to a risk to health and safety.

3. Classification and timeframe for the repair

I consider this repair to be of the following nature: ________.

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3.2 Where a repair constitutes a non-urgent repair, I request that it be completed within a reasonable period, and in any event no later than ________ days from the date of this letter.

4. Access to the Premises

I am willing to facilitate access to the Premises for the purpose of inspection and the carrying out of any repairs, on reasonable notice and at a mutually convenient time, in accordance with the entry provisions of the applicable legislation. I can be contacted to arrange access using the details set out below.

5. Reservation of rights

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6. Attachments

For your information and assistance, I attach the following:

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I trust that you will give this matter your prompt attention and arrange for the necessary repairs to be carried out within the appropriate timeframe. Please contact me at your earliest convenience to confirm receipt of this letter and to arrange a suitable time for any inspection or repair works. I look forward to your reply and to having this issue resolved as soon as possible.


Kind regards,



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Phone: ________
Email: ________