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Employee Identification/Staff Number: ________
Designation/Department: ________
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(The Human Resources Manager / Head of Department)
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Dear Sir/Madam,
RE: FORMAL APPLICATION FOR FAMILY/COMPASSIONATE LEAVE
I write further to the conversation we held on ________ concerning my request for leave from my employment with ________ ("the Company"), and pursuant to the terms of my contract of employment dated ________, the Company's Staff Handbook/Leave Policy, and the applicable provisions of the Labour Act, Cap. L1, Laws of the Federation of Nigeria 2004.
§ 1. Particulars of the Application
I respectfully apply for family/compassionate leave for a period of ________ in order to care for my spouse/relative, who is presently unwell. The relationship of the said person to me is that of ________.
§ 2. Duration of Leave
The leave is expected to commence on ________ and to conclude on ________, after which I undertake to resume my duties without delay.
§ 3. Supporting Documentation
In support of this application, and in accordance with the Company's policy, I enclose herewith a medical certificate dated ________ issued by ________ evidencing the need for the leave applied for. I confirm that the personal and medical information contained therein is provided solely for the purpose of processing this application, and I request that it be handled in accordance with the Nigeria Data Protection Act 2023.
§ 4. Continuity of Work and Handover
To ensure minimal disruption to the operations of the Company during my absence, I have made or am willing to make arrangements for the handover of my responsibilities to ________ or to such other officer as the Company may direct.
§ 5. Contact During Leave
Should any urgent matter arise during the period of my leave, I may be reached by telephone on ________ or by electronic mail at ________.
Yours faithfully,
__________________
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Signature & Date: ________
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