Remote Work Agreement - Template, Sample Form Online Pro · IN-law

REMOTE WORK EMPLOYMENT AGREEMENT

This Remote Work Employment Agreement ("Agreement") is made and executed on ________ ("Effective Date") at ________.

BY AND BETWEEN

________ ("Employer"), a ________ incorporated under the Companies Act, 2013, bearing Corporate Identity Number (CIN) ________ and Permanent Account Number (PAN) ________, having its registered/principal office at ________, District: ________, ________ - ________, India (which expression shall, unless repugnant to the context or meaning thereof, be deemed to include its successors-in-interest, assigns, executors and administrators) of the FIRST PART;

AND

________ ("Employee"), son/daughter of ________, aged ________ years, holding PAN ________ and Aadhaar No. ________, residing at ________, District: ________, ________ - ________, India (which expression shall, unless repugnant to the context or meaning thereof, be deemed to include his/her heirs, legal representatives, executors and permitted assigns) of the SECOND PART.

The Employer and the Employee are hereinafter individually referred to as a "Party" and collectively as the "Parties".

WHEREAS the Employer is engaged in the business of: ________;

AND WHEREAS the Employee represents that he/she is specialised and possesses requisite skill in the following area: ________;

AND WHEREAS the Employer desires to engage the Employee to render certain services on a remote/work-from-home basis in the area of the Employee's expertise, and the Employee is willing to render such services to the Employer upon the terms and conditions hereinafter set out.

NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth below, and intending to be legally bound, the Parties hereby agree as follows:

§ 1. NATURE AND PLACE OF EMPLOYMENT

(a) The Employee is engaged on a remote working basis on the following footing: ________.

(b) The Employee shall ordinarily discharge his/her duties from the following remote work location: ________, which shall be deemed the Employee's notified place of work for the purposes of this Agreement and the applicable labour legislation.

(c) The Employer may, by reasonable notice, require the Employee to attend the Employer's office or any other location for meetings, training, or business purposes.

§ 2. COMMENCEMENT OF EMPLOYMENT

(a) The employment ("Employment") shall be effective from the Commencement Date, which shall be the later of:

(i) ________; and

(ii) the Employee furnishing to the Employer copies of valid identity proof, date-of-birth proof, and all documents pertaining to educational and professional qualifications and references from previous employers (if any), to the Employer's reasonable satisfaction.

(b) The Employee shall be employed in the capacity of ________ ("Designation"). The Employer reserves the right to revise the Designation from time to time at its reasonable discretion consistent with the Employee's status.

(c) The Employee warrants and represents that he/she is not bound by any subsisting obligation, restrictive covenant or contractual undertaking with any third party which would be breached by entering into this Agreement or performing his/her duties hereunder.

(d) The Employee warrants that all information furnished to the Employer is true, complete and accurate, and acknowledges that any material misrepresentation shall entitle the Employer to terminate this Agreement.

§ 3. PROBATION

(a) The Employee shall be on probation for a period of ________ from the Commencement Date. During such period, the Employer may terminate the Employment by giving the Employee ________ days' prior written notice, and the Employee may terminate the Employment by giving the Employer ________ days' prior written notice. Where the Employee gives notice of less than ________ days, the Employee shall pay the Employer the proportionate salary for the unfulfilled portion of such notice period.

(b) Upon expiry of the probationary period, the Employer shall either:

(i) confirm the Employment in writing, if satisfied with the Employee's performance and suitability; or

(ii) terminate the Employment upon giving the Employee ________ days' prior written notice; or

(iii) extend the probationary period for such further duration as the Employer may reasonably determine.

§ 4. COMPENSATION AND BENEFITS

(a) As consideration for the services, the Employee shall be entitled to a Cost to Company (CTC) of Rs. ________ (Rupees ________) per month, inclusive of all statutory deductions including tax deducted at source (TDS) under the Income-tax Act, 1961.

(b) The CTC shall accrue on a daily basis and shall be payable in arrears by day ________ of the subsequent month by credit to the Employee's designated bank account. "CTC" comprises the total cost to the Employer and includes all payments and benefits made directly or indirectly to or on behalf of the Employee, whether as salary or otherwise.

(c) Where applicable, the Employer shall make contributions in respect of the Employee under the Employees' Provident Funds and Miscellaneous Provisions Act, 1952, and the Employees' State Insurance Act, 1948 (or the corresponding provisions of the Code on Social Security, 2020, upon its coming into force), and gratuity shall be payable in accordance with the Payment of Gratuity Act, 1972, subject to eligibility.

(d) The Employee shall be entitled to a one-time joining bonus of Rs. ________ (Rupees ________) payable at the end of ________ from the Commencement Date, provided the Employee remains in service and is not under any notice of termination on the date appointed for payment.

(e) The Employer shall review the Employee's performance annually. If the Employee has not completed six (6) months of Employment by the last date of the month in which the review falls due, the first review shall take place at the same time in the following year and annually thereafter.

(f) The Employer is under no obligation to increase the CTC pursuant to any review. Any revision shall be effective from, and subject to, such terms as the Employer may determine.

(g) The Employer may, at its reasonable discretion and based on performance, pay an annual bonus ("Bonus") of up to ________% of the fixed CTC, without prejudice to any statutory bonus payable under the Payment of Bonus Act, 1965, where applicable.

(h) To be eligible for the Bonus, the Employee must have completed ________ of continuous service; the Employer may, in its discretion, consider a pro-rata Bonus before completion of the minimum service period of ________. The Employee must be in service and not under any notice of termination on the date appointed for payment.

(i) The compensation and benefits described herein constitute the sole consideration to which the Employee is entitled for the discharge of his/her duties.

(j) The Employee shall be solely responsible for compliance with applicable tax laws in respect of all payments and benefits hereunder. The Employer shall be entitled to make all deductions required by law and shall furnish Form 16 evidencing the TDS deducted.

(k) The Employee agrees to indemnify and hold harmless the Employer from and against all losses, costs, claims and demands arising directly or indirectly out of the Employee's failure to discharge his/her personal tax obligations.

§ 5. DUTIES AND OBLIGATIONS

(a) The Employee shall perform all tasks and accept all duties reasonably assigned by the Employer ("Employee's Duties"), including in particular:

________

(b) The Employee's Duties include such duties as would reasonably be expected of the Designation and such other duties consistent with the Employee's status as may reasonably be assigned from time to time.

(c) The Employer may from time to time make reasonable changes to the position description or the Employee's Duties consistent with the Employer's industry and the Employee's position.

(d) The Employee shall perform the Employee's Duties in accordance with (i) this Agreement; (ii) the lawful directions of the Employer; and (iii) the Employer's guidelines, manuals, policies and procedures as in force from time to time.

(e) The Employee shall discharge his/her duties in good faith, in the best interests of the Employer, and in a careful, conscientious and professional manner consistent with his/her skill, training and experience.

The Employee further agrees that he/she shall:

(f) devote his/her whole time, attention and ability exclusively to the duties assigned during the Employer's normal business hours and at such other times as may reasonably be necessary;

(g) abide by the Employer's HR Policy as notified from time to time; in the event of conflict between the HR Policy and this Agreement, this Agreement shall prevail;

(h) faithfully serve the Employer and use his/her best endeavours to protect and further the interests and reputation of the Employer;

(i) establish an appropriate, safe and suitable work environment at the remote work location; the Employer shall not be responsible for any costs of remodelling, furniture, lighting, repairs or modifications to the Employee's workspace;

(j) maintain normal productivity and performance, and not undertake work for any third party or non-work-related activity during working hours without prior written permission;

(k) liaise with the ________ regarding patterns of work and schedule, keep the said person and the team informed of the status of work, and remain available for meetings and training as required;

(l) comply with the Employer's Code of Conduct and all employment policies irrespective of work location or schedule;

(m) refrain from accessing or using Confidential Information in any public or crowded place, particularly over public or unsecured networks;

(n) not take printouts of or store Confidential Information while working remotely unless specifically permitted in writing by the ________;

(o) remain available for conference calls and maintain satisfactory performance standards;

(p) maintain, at his/her own cost, an internet connection adequate for the assigned duties; and

(q) adhere to the rest-break and attendance schedule prescribed herein or agreed with the ________, in compliance with applicable central and State laws.

§ 6. EQUIPMENT AND TOOLS MANAGEMENT

(a) The Employer may, at its discretion and in consultation with the ________, provide appropriate equipment (including hardware, software, modems, telephone and other office equipment) required to perform the duties.

(b) Equipment provided by the Employer shall be maintained and repaired by the Employer; however, damage caused by the Employee's fault shall be repaired or replaced at the Employee's cost. Equipment owned by the Employee shall be maintained by the Employee, and the Employer accepts no responsibility for its damage or repair.

(c) Employer-supplied equipment shall be used for business purposes only. The Employee shall sign an inventory of all Employer property received and shall return the same upon termination, unless otherwise agreed in writing.

(d) All equipment and tools provided by the Employer shall at all times remain the property of the Employer. The Employee shall protect such property from theft or damage and report any theft or damage to the ________ immediately.

(e) The Employer may provide necessary office supplies as it may deem fit from time to time.

§ 7. PERFORMANCE REVIEWS AND REPORTING

(a) The Employee shall report to the ________ on a need basis as communicated, in the following manner:

________

§ 8. OCCUPATIONAL SAFETY AND HEALTH

(a) The Employee shall choose a safe, healthy and suitable location, free from distraction, well organised and with adequate connectivity.

(b) The Employee shall submit a self-assessment report of the workplace in the following manner:

________

(c) The Employer may, through its authorised agents or managers, conduct inspections of the remote work location, during normal working hours and at the Employee's convenience, to verify compliance with health, safety and policy norms.

§ 9. INSURANCE

(a) The Employee shall be covered under the Employer's group health insurance and such other insurance benefits as are provided to regular employees, subject to the terms of the relevant policies.

(b) The Employer shall be liable only for injuries suffered within the notified workspace during working hours, and shall not be liable for accidents or injuries arising from gross violation of the Employer's instructions and guidelines.

(c) Only equipment owned by the Employer is covered under the Employer's insurance. All other equipment shall be covered by the Employee's personal insurance.

§ 10. SCHEDULE AND OVERTIME

(a) The Employee shall remain available over telephone, email and messaging applications provided by the Employer during working hours and shall follow the schedule prescribed from time to time.

(b) The Employee shall observe the following work schedule:

________

(c) The Employee shall be entitled to overtime pay only where such overtime is approved in advance in writing by the ________, payable as per the Employer's overtime rules and consistent with applicable law.

(d) Failure to obtain prior approval from the ________ may result in disciplinary action.

(e) The Employee shall accurately record all hours worked on the Employer's system.

§ 11. HOLIDAYS AND LEAVE

(a) The Employee shall be entitled to ________ days of public holidays in each calendar year, in addition to such public holidays as may be notified by the Employer, in conformity with applicable State holiday legislation.

(b) The Employee shall be entitled to ________ days of paid (earned) leave in a twelve-month period on an accrual basis. Any unavailed paid leave in excess of ________ days at the end of the calendar year shall lapse, save to the extent encashment is mandated by applicable law.

(c) The Employee shall be entitled to ________ days of casual/sick leave per year, which shall not be carried forward and shall lapse at the end of the calendar year.

(d) Where the Employee is absent without prior authorisation, he/she shall inform the ________ of such absence with reasons as soon as practicable, but no later than the morning of the first day of such absence.

§ 12. SICKNESS

(a) Any leave taken for illness, sickness or injury shall be deducted from the Employee's casual/sick leave entitlement.

(b) Where the Employee is absent due to illness, sickness or injury for a period exceeding three (3) days, the Employee shall furnish a medical certificate certifying such illness on the fifth day following the first day of absence, and a further certificate for any continued absence upon the Employer's request.

§ 13. CONFIDENTIAL INFORMATION AND TRADE SECRETS

(a) During the Employment, the Employee shall have access to information that the Employer treats as confidential or which has the necessary quality of confidentiality.

(b) The Employee acknowledges that the Employer may possess information claimed by third parties to be proprietary and which the Employer is obliged to keep confidential (collectively "Confidential Information").

(c) Without limitation, Confidential Information shall include:

(i) intellectual property, developments, technical data, devices designed by the Employer or its affiliates, and trade or business secrets;

(ii) financial data including budgets, fees, revenue, costs, sales figures, financial statements, profits, business strategies, business plans, research and development projects, product formulae, processes, inventions, programs, designs, specifications, discoveries and know-how;

(iii) confidential or proprietary information received from third parties and the identity of the Employer's clients and investors;

(iv) sales statistics, marketing surveys and plans, forecasts, prices, costs, and lists of employees, customers and suppliers;

(v) information concerning organisational and personnel matters, IT security protocols, passwords and software;

(vi) manufacturing, distribution and technical data, including procurement and pricing details;

(vii) data relating to new products, projects, services, promotional campaigns, plans, strategies, pricing arrangements and joint ventures;

(viii) details of consultants, agents and representatives, including their compensation and commissions;

(ix) the terms of this Agreement, including the Employee's salary and benefits;

(x) information not intended by the Employer for general dissemination;

(xi) information received under an obligation of confidentiality;

(xii) any information derived from any of the above; and

(xiii) any copies of the aforesaid information.

(d) The Employee shall:

(i) keep secret and not, during the Employment or for a period of ________ after its termination, use, disclose or communicate any Confidential Information to any person for his/her own or another's benefit without the prior written consent of the Employer;

(ii) use his/her best endeavours to prevent the publication, disclosure or use of any Confidential Information; and

(iii) not reference any information about the Employer on web-based portals, social networking sites, blogs or similar media.

(e) The above restrictions shall not apply to disclosures to persons authorised by the Employer in the course of Employment.

(f) The restrictions shall not apply to information which: (i) is or becomes publicly available otherwise than through the Employee's breach; (ii) is lawfully disclosed by a third party without breach of confidentiality; or (iii) is required to be disclosed by law, regulation or order of a court or competent authority.

(g) The obligations of confidentiality shall survive termination of this Agreement.

(h) The Employee shall not improperly use or disclose any confidential information or trade secrets of any former employer or third party, nor bring onto the Employer's premises any property of such persons without consent.

§ 14. INTELLECTUAL PROPERTY

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(b) The Employee shall, at the Employer's cost, execute all documents and do all acts necessary to vest, perfect or register such rights in the name of the Employer.

(c) The detailed protection of intellectual property arising in the course of Employment shall be governed by the following policy: ________.

§ 15. DATA PROTECTION

(a) The Employee consents to the collection, storage, processing and transfer of his/her personal data by the Employer, whether electronically or manually, for purposes connected with the management and administration of the Employment and for compliance with applicable laws, in accordance with the Digital Personal Data Protection Act, 2023.

(b) The Employee, while handling personal data of the Employer, its clients or employees, shall comply with the Digital Personal Data Protection Act, 2023 and the Employer's data protection and information security policies, and shall not process such data otherwise than as authorised.

(c) The Employee may withdraw consent in respect of processing not necessary for the performance of the Employment by written notice, subject to the consequences thereof under applicable law.

§ 16. PREVENTION OF SEXUAL HARASSMENT

The Employee shall at all times comply with the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 and the Employer's policy framed thereunder. For this purpose, the Employee's notified remote work location shall be deemed an extension of the workplace.

§ 17. SUMMARY DISMISSAL

(a) Notwithstanding anything herein, the Employer may terminate the Employment forthwith, without notice or payment in lieu, if the Employee is guilty of fraud, gross negligence, misconduct or breach of this Agreement, including:

(i) commission of any criminal offence or gross misconduct rendering the Employee unfit to continue or likely to prejudice the Employer's interests;

(ii) wilful abuse or misuse of the Employer's computer systems or passwords, or unauthorised access to files or programs;

(iii) discovery that information provided for the purposes of employment was materially false or misleading;

(iv) ceasing to hold any requisite legal permission to take up employment in India, where applicable.

(b) Without limiting the foregoing, the following conduct shall entitle the Employer to terminate summarily:

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(c) The Employee shall be afforded a reasonable opportunity to be heard prior to dismissal, in accordance with the principles of natural justice and any applicable standing orders.

(d) Upon dismissal or termination, the Employee shall forthwith return all documents, records, property and Confidential Information of the Employer in his/her possession or control and, if so required, furnish a signed statement of full compliance with this clause.

(e) Upon summary dismissal for misconduct, the Employee shall not be entitled to leave encashment, save as mandated by applicable law.

§ 18. TERMINATION

(a) This Agreement shall terminate forthwith upon: (i) the death of the Employee; or (ii) the dissolution or winding-up of the Employer.

(b) After confirmation, the Employment may be terminated by either Party giving ________ prior written notice. The Employer may terminate by paying salary in lieu of notice; "salary" for this purpose means the proportionate monthly CTC excluding other compensation.

(c) Where the Employee terminates without notice or on short notice, the Employee shall relinquish salary for the unfulfilled notice period and shall pay the Employer in respect of the remaining notice period; such payment shall not absolve the Employee of his/her continuing obligations.

(d) Nothing herein shall prevent the Employer from terminating the Employment without notice in the case of summary dismissal.

(e) Once notice has been given by either Party, the Employer may, before expiry of the notice period, require the Employee to: (i) perform such duties as directed; (ii) perform no duties; (iii) not communicate with any customer in relation to the Employer's business; (iv) not contact any employee, officer or consultant of the Employer in relation to its business; and (v) remain away from the Employer's premises ("garden leave").

(f) Upon termination, the Employee shall be entitled to the basic salary portion of the CTC in lieu of accrued but unutilised leave; conversely, the Employer may deduct an equivalent sum for any leave availed in excess of entitlement.

(g) On the last day of Employment, the Employee shall return all property, records, software, documents and passwords belonging to the Employer and shall delete all such information stored on personal devices.

(h) All Employer property, Confidential Information and Intellectual Property shall be returned immediately upon termination.

(i) The Employee shall sign and deliver a termination certificate in the format specified by the Employer.

(j) Until all property, Confidential Information and Intellectual Property are returned and the termination certificate provided, the Employer may, without prejudice to its other rights and to the extent permitted by law, withhold salary and dues otherwise payable, and recover any loss suffered on account of misuse or damage.

§ 19. RESTRICTIVE COVENANTS

(a) During the Employment, the Employee shall not, without the prior written consent of the Employer, undertake any other employment, engagement or business activity for gain, whether directly or indirectly, which interferes with his/her duties hereunder. The Parties acknowledge that any post-employment restraint shall operate only to the extent enforceable under Section 27 of the Indian Contract Act, 1872, and the prevailing law.

(b) The Employee shall not, during the Employment and for a period of ________ following its termination, directly or indirectly, whether on his/her own account or otherwise:

(i) solicit or entice away any employee of the Employer, or any person employed by the Employer within six (6) months prior to such solicitation;

(ii) solicit or entice away any existing or prospective client of the Employer, or damage their business relationship with the Employer;

(iii) solicit or undertake employment with any client to whom the Employee was deputed or seconded by the Employer.

(c) The Employee shall not, during the Employment, solicit or accept orders for products or services from any current or previous customer of the Employer in competition with the Employer's business.

(d) "Competitive Business" means any person or entity engaged in the following business: ________ or in activities similar or competitive to the business of the Employer.

(e) The Employee acknowledges that the restraints in this clause are reasonable and necessary to protect the legitimate business interests, Confidential Information and Intellectual Property of the Employer, and that the consideration provided under this Agreement is sufficient for these covenants.

(f) If any restraint herein is held by a court of competent jurisdiction to be unenforceable as to time, area or scope, it shall be deemed amended to the maximum extent enforceable, and the invalidity of any restraint shall not affect the enforceability of the others, each being severable.

(g) The Employee agrees that breach of this clause may cause irreparable harm not adequately compensable in damages, and that the Employer shall be entitled to injunctive relief in addition to any other remedy.

(h) The provisions of this clause shall survive termination of this Agreement.

§ 20. EXPENSES

The Employer shall reimburse all pre-approved expenses properly incurred by the Employee in the due performance of his/her duties, provided supporting original vouchers and bills are furnished. All expenses must be pre-approved by the designated authority, failing which they shall not be reimbursed.

§ 21. DEDUCTIONS

The Employee consents, to the extent permitted by law, to the Employer deducting from any sum payable to the Employee the value of any claim the Employer may have against the Employee, including: (i) overpayment of remuneration; (ii) overpayment of expenses; (iii) loans advanced; and (iv) any advance on salary.

§ 22. AMENDMENTS

(a) The Employer may make reasonable changes to the terms of Employment, of which the Employee shall be notified by general or individual notice; such changes shall take effect from the date of notice.

(b) The Employer shall give one (1) month's written notice of any significant change.

(c) Significant changes shall be deemed accepted unless the Employee objects in writing before expiry of the notice period; unresolved objections within thirty (30) days may result in termination on notice in accordance with this Agreement.

(d) The Employee shall not be entitled to make unilateral changes to this Agreement.

§ 23. DISPUTE RESOLUTION

(a) In the event of any dispute, difference or claim arising out of or in connection with this Agreement, or its breach, termination or invalidity, the Parties shall first endeavour to resolve the same amicably through mutual discussions.

(b) If the dispute is not resolved amicably within thirty (30) days, it shall be referred to and finally resolved by arbitration under the Arbitration and Conciliation Act, 1996, as amended.

(c) The arbitration shall be conducted by a sole arbitrator mutually appointed by the Parties; failing agreement, the arbitrator shall be appointed in accordance with the said Act.

(d) The seat and venue of arbitration shall be at ________ and the proceedings shall be conducted in the English language.

(e) The award shall be final and binding on the Parties; costs shall be borne as determined by the arbitrator.

(f) Notwithstanding any dispute, the Parties shall continue to perform their obligations save in respect of the matter under dispute.

(g) Nothing herein shall preclude either Party from seeking interim or injunctive relief from a court of competent jurisdiction. This clause is without prejudice to the rights of any "workman" under the Industrial Disputes Act, 1947 (or the Industrial Relations Code, 2020, upon its coming into force).

§ 24. GOVERNING LAW AND JURISDICTION

This Agreement shall be governed by and construed in accordance with the laws of India, and the courts at ________ shall have exclusive jurisdiction, subject to the arbitration clause above.

§ 25. ASSIGNMENT

The Employer may assign this Agreement to any of its affiliates, holding companies or subsidiaries on the same terms, and the Employee hereby consents thereto. The Employee shall not assign his/her rights or obligations hereunder.

§ 26. MISCELLANEOUS

(a) Save as expressly provided, no collective agreement applies to this Employment.

(b) This Agreement constitutes the entire agreement between the Parties in connection with the Employment and supersedes all prior agreements and understandings.

(c) If any provision is held illegal, invalid or unenforceable, such provision shall be severed and the remainder of this Agreement shall continue in full force and effect.

(d) No waiver of any breach shall be implied from any forbearance or failure to act.

(e) The Employee acknowledges that: (i) he/she has read, understood and had the opportunity to seek independent advice on this Agreement and executes it of his/her own free will, without duress or undue influence; (ii) breach of this Agreement may cause the Employer irreparable injury not adequately compensable in monetary terms; and (iii) the Employer shall accordingly be entitled to injunctive relief in addition to any other remedy at law or in equity.

(f) This Agreement is duly stamped in accordance with the applicable stamp duty law.

IN WITNESS WHEREOF the Parties have executed this Agreement on the day, month and year first hereinabove written.

SIGNED FOR AND ON BEHALF OF THE EMPLOYER:

_________________________

Signature

________

Name of authorised signatory: ________ (________)

Date: ________

Place: ________

I confirm that I have read and understood the aforesaid Agreement in its entirety, and by signing and returning the duplicate copy hereof, I accept the terms and conditions contained therein and agree that the same constitutes a valid and binding contract of employment between myself and the Employer.

EMPLOYEE:

___________________

Signature

Name: ________

Date: ________

Place: ________

WITNESSES:

1. Name: ________, Address: ________, Signature: ___________________

2. Name: ________, Address: ________, Signature: ___________________

The undersigned, being a duly appointed Notary Public at ________, certifies that the above-named persons appeared before me on this date, were duly identified, and signed the foregoing in my presence.

IN TESTIMONY WHEREOF I subscribe my name and affix my notarial seal on this ________ day of ________, 20________.

_______________________

Signature

Notary Public

Address: ________