Workplace Health and Safety Policy - Template Form Pro · UK-law

________

HEALTH AND SAFETY POLICY

Prepared in accordance with the Health and Safety at Work etc. Act 1974 and the Management of Health and Safety at Work Regulations 1999

§ 1. About this Policy

1.1 This Health and Safety Policy (the Policy) is issued by ________, a company registered in England and Wales under company number ________ whose registered office is at ________ (we, our, us).

1.2 This is the written statement of our general policy with respect to the health and safety at work of our employees, and the organisation and arrangements for the time being in force for carrying out that policy, as required by section 2(3) of the Health and Safety at Work etc. Act 1974.

1.3 We are committed to protecting the health, safety and welfare of all our employees and of all other persons who may be affected by our undertaking (including clients, customers, suppliers, visitors and members of the public), so far as is reasonably practicable.

1.4 This Policy applies to all our staff members, including all:

- employees;

- workers;

- volunteers;

- agency workers;

- contractors; and

- consultants

(together, staff members).

§ 2. Status of this Policy

2.1 This Policy does not form part of any contract of employment or any other contract for work or services, and we may amend it at any time.

2.2 We will inform and consult with all staff members about this Policy and about health and safety matters generally, in accordance with the Health and Safety (Consultation with Employees) Regulations 1996 and the Safety Representatives and Safety Committees Regulations 1977.

2.3 This Policy is signed and dated and will be brought to the attention of all staff members.

§ 3. Our Health and Safety Standards

3.1 We will, so far as is reasonably practicable, ensure that:

(a) we comply with all relevant legislation concerning health and safety at work, including the Health and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations 1999, the Workplace (Health, Safety and Welfare) Regulations 1992 and all other applicable regulations and approved codes of practice;

(b) all reasonable and practicable steps and measures are taken to safeguard the health, safety and welfare of all staff members while at work;

(c) the safety and health of any members of the public, or any other persons who may visit sites and locations where we carry out our business operations, is protected so far as is reasonably practicable;

(d) sufficient measures are implemented by us to prevent accidents and cases of work-related ill health by managing the health and safety risks in the workplace;

(e) clear and adequate information, instruction, training and supervision is provided to all staff members to ensure that they are competent to carry out their work in a responsible and safe manner;

(f) we engage and consult with staff members on a regular and appropriate basis about the health and safety conditions of their work for us;

(g) we implement emergency procedures in case of significant events, such as fires, which threaten the health and safety of staff members and others;

(h) we maintain safe and healthy working conditions, and provide and maintain all necessary equipment, plant, machinery and any other tools necessary for staff members to carry out the duties of their role with us in accordance with the Provision and Use of Work Equipment Regulations 1998; and

(i) we ensure the safe storage, handling and use of any substances and products which may be hazardous to health, in accordance with the Control of Substances Hazardous to Health Regulations 2002 (COSHH).

§ 4. Health and Safety Information and Responsibilities

4.1 Health and Safety Officer

The person who has overall responsibility for overseeing our health and safety duties and implementing the safety actions set out in this Policy is:

________

________

________

Overall and final responsibility for health and safety within the business rests with ________.

4.2 Risk Assessments

Relevant risk assessments will be completed in accordance with the Management of Health and Safety at Work Regulations 1999, and actions arising out of those assessments will be implemented where necessary. Where working habits or conditions change, risk assessments will be reviewed and revised.

4.3 Training

Staff members will be given necessary health and safety inductions and provided with appropriate training and personal protective equipment where necessary. We will ensure that suitable training and relevant arrangements are in place to cover staff members engaged in work that is remote from our main site, including home and hybrid workers.

4.4 Fire Safety

Lorem ipsum dolor sit amet consectetur adipiscing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat duis aute irure dolor in reprehenderit voluptate velit esse cillum dolore eu fugiat nulla pariatur lorem ipsum dolor sit amet consectetur adipiscing elit sed.

4.4.2 We will ensure that all staff members receive adequate training so that they are aware of all procedures which must be followed in the event of a fire.

4.4.3 Fire drills will take place at least annually.

Lorem ipsum dolor sit amet consectetur adipiscing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat duis aute irure dolor in reprehenderit voluptate velit esse cillum dolore eu fugiat nulla pariatur lorem ipsum dolor sit amet consectetur adipiscing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua ut enim ad.

4.4.5 The person responsible for fire safety at our premises is ________.

4.5 First Aid and Accidents

4.5.1 We will ensure that any work-related injuries or accidents are dealt with properly and investigated as appropriate. We will ensure that full records are kept of any accidents and that they are reported under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) to the Health and Safety Executive as appropriate.

4.5.2 All accidents or workplace injuries should be reported to the Health and Safety Officer named above as soon as is reasonably practicable, and recorded in the accident book.

4.5.3 Please ask the Health and Safety Officer for further information about our first aid procedures.

4.6 First Aiders

The person responsible for first aid and for maintaining our first aid facilities, appointed in accordance with the Health and Safety (First-Aid) Regulations 1981, is:

________

________

4.7 First Aid Box

A fully stocked first aid box is kept on our premises. The location of the first aid box, and details of the appointed first aiders, are displayed at prominent locations throughout our premises. The first aid box will be checked regularly and replenished as necessary.

4.8 Display Screen Equipment

In accordance with the Health and Safety (Display Screen Equipment) Regulations 1992, all staff members who use computer screens or other display screen equipment as a significant part of their role:

- are encouraged to take regular breaks;

- will receive training and information to reduce the risks posed by regular use of screens;

- are entitled to a workstation assessment to reduce any risks which may be present, which may be requested from the Health and Safety Officer; and

- will be entitled to eyesight tests at our expense where required by the Regulations.

4.9 Signage at our Premises

All relevant and necessary signage for the protection and safety of staff members and any other persons present on our premises will be displayed clearly, in accordance with the Health and Safety (Safety Signs and Signals) Regulations 1996, and updated as necessary. Escape routes will be well-signed and kept clear at all times.

4.10 Facilities, Equipment and Machinery

We will undertake regular inspections of our facilities, equipment and machinery in order to ensure that any necessary action is carried out promptly and efficiently where problems or defects are uncovered. All faults should be reported to the Health and Safety Officer as soon as they are discovered.

§ 5. Duties of Staff Members

5.1 Under sections 7 and 8 of the Health and Safety at Work etc. Act 1974, every staff member has a legal duty to take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts or omissions, and to co-operate with us so far as is necessary to enable us to comply with our statutory duties.

5.2 All staff members must co-operate in the implementation of this Policy and assist in ensuring that we maintain a safe working environment. In particular, all staff members have a duty to:

(a) work and conduct themselves in a manner that promotes and ensures their own safety and the safety of others;

(b) follow and obey the procedures and practices designed and implemented by us to ensure safe and healthy working conditions;

(c) use any equipment, plant, machinery, tools and safety devices in accordance with the relevant product instructions and any specific training which has been issued;

(d) handle or use any substance in accordance with the relevant product instructions and any specific training which has been issued about that substance;

(e) report any accident, injury or any other working condition which they believe to be unsafe or of immediate danger to the Health and Safety Officer;

(f) assist with any necessary investigations of accidents in order to introduce new measures to prevent reoccurrence; and

(g) use any personal protective equipment provided by us in accordance with the Personal Protective Equipment at Work Regulations 1992 and any relevant training and signage, and not interfere with or misuse anything provided in the interests of health and safety.

§ 6. Reporting Concerns

6.1 Staff members may raise any health and safety concerns with the Health and Safety Officer. Any concern raised will be taken seriously and investigated promptly.

6.2 No staff member will be subjected to any detriment for raising a genuine health and safety concern. If you are worried about raising a concern, please also refer to our whistleblowing policy, which is supported by the protections afforded under the Public Interest Disclosure Act 1998.

§ 7. Review

This Policy will be reviewed at least annually and updated where appropriate to reflect changes in legislation, our operations and best practice.

Signed for and on behalf of ________:

Signature: ________

Name: ________

Position: ________

DATED: ________