Employee General Warning Letter - Template, Sample Form Pro · NG-law

________
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RC No.: ________

Date: ________

PRIVATE & CONFIDENTIAL

________ ________
Employee No.: ________
Designation: ________
Department: ________
________

Dear ________,

RE: FORMAL WRITTEN WARNING ON PERFORMANCE/CONDUCT

This letter is issued to you pursuant to the disciplinary procedure set out in your contract of employment dated ________ and the Employee Handbook/Conditions of Service of ________ ( o in conformity with the Labour Act, Cap. L1, Laws of the Federation of Nigeria 2004.

§ 1. Background

1.1 Following the meeting held with you on ________ (at which you were afforded the opportunity to be heard), the Company hereby formally notifies you that your performance and/or conduct in the discharge of your assigned duties has fallen below the standard reasonably expected of an employee in your position, particularly your failure to meet stipulated deadlines and the completion of assigned tasks.

§ 2. Particulars of Concern

2.1 The specific issues identified are as follows:

________

2.2 The relevant dates and incidents giving rise to this warning are: ________.

§ 3. Opportunity to be Heard

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§ 4. Required Improvement

4.1 You are required to take immediate steps to improve your performance and conduct, and to comply fully with the policies, procedures and standards of the Company.

4.2 Your performance shall be monitored over a review period of ________ commencing from the date of this letter, at the expiry of which your progress shall be assessed.

§ 5. Consequence of Non-Improvement

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5.2 Nothing in this letter shall be construed as a waiver of any of the Company's rights under your contract of employment or at law.

§ 6. Record and Acknowledgement

6.1 A copy of this letter will be placed in your personnel file. Any personal data contained therein shall be processed in accordance with the Nigeria Data Protection Act 2023.

6.2 Kindly sign and return the duplicate copy of this letter to acknowledge receipt and your understanding of its contents. Your signature constitutes acknowledgement of receipt only and not necessarily agreement with its contents.

6.3 Should you wish to discuss any aspect of this matter, or to appeal this warning, you may do so in writing to the undersigned within ________ of the date of this letter.

We trust that you will take this warning in good faith and demonstrate the required improvement.

Yours faithfully,

____________________
________
________
For and on behalf of ________

ACKNOWLEDGEMENT OF RECEIPT

I, ________ ________, hereby acknowledge that I have received, read and understood the contents of this warning letter.

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Signature of Employee
Date: ________