Letter Requesting Annual Leave - Template, Sample Form Pro · AU-law

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ABN: ________

Date: ________

RE: REQUEST FOR ANNUAL LEAVE

Dear ________,

I am writing to formally confirm in writing my request to take a period of paid annual leave, further to our discussion on ________. This letter records the substance of that discussion and serves as my written application for annual leave for our mutual records.

§ 1 – Details of the Request

1. I request to take paid annual leave from ________ to ________ (inclusive).
2. The total period of leave requested is ________ working days.
3. I intend to return to work on ________.
4. My current accrued annual leave balance is ________.

§ 2 – Statutory and Contractual Basis

1. This request is made in accordance with my entitlement to paid annual leave under section 87 of the Fair Work Act 2009 (Cth) and Division 6 of Part 2-2 of that Act, together with the terms of my contract of employment and any applicable modern award or enterprise agreement, namely the ________.
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§ 3 – Verbal Approval and Circumstances

1. When we spoke on ________, you indicated your verbal acceptance of my request. This letter is intended to confirm that acceptance in writing.
2. I acknowledge that, although I have previously taken annual leave during the current leave year, the following circumstances support the granting of this request:

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§ 4 – Handover Arrangements

1. I will ensure that all of my current work and outstanding tasks are completed, or appropriately handed over, prior to my departure.
2. My responsibilities during my absence will be covered by, or transferred to, ________.
3. Upon my return, I will resume any projects assigned in my absence or commence new work as allocated.

§ 5 – Contact During Leave

Should you have any questions or concerns, I can be contacted on ________ or by email at ________. I intend to monitor my email periodically during my leave and will remain reasonably contactable for urgent matters.

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Yours faithfully,

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Signature: ________
Date: ________