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Letter Asking Employer for Vacation Time off - Form Pro · US-law

✓ Valid in United States · drafted to comply with local law

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Letter Asking Employer for Vacation Time off - Form
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Re: Confirmation of Approved Vacation Time Request

Dear ________:

§ 1. Purpose. I am writing to follow up on and to memorialize in writing the discussion we had on ________ regarding my request to use approved vacation time. This letter is intended solely to confirm our mutual understanding and is not intended to modify the terms of my employment, which remains at-will, or any applicable provision of the employee handbook or company policy.

§ 2. Requested Dates. As discussed, I requested to take vacation time off from ________ through ________, comprising a total of ________ business day(s). I will return to work on ________.

§ 3. Verbal Approval. During our conversation on ________, you provided your verbal approval of my request for the above-referenced time off. I respectfully request that you countersign this letter, or otherwise confirm in writing, so that we both retain a written record of this approval.

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§ 5. Use of Accrued Leave. I understand that this absence will be applied against my accrued and available paid vacation leave to the extent such leave is available, in accordance with company policy and applicable state law. As of the date of this letter, my available vacation balance is approximately ________. To the extent any portion of this absence exceeds my accrued balance, I request that it be treated as ________.

§ 6. Transition of Work. All of my current assignments and pending deliverables will be completed, or appropriately transitioned, before my departure. I have arranged for ________ to provide coverage for time-sensitive matters during my absence. Upon my return, I will resume any projects assigned in my absence or begin work assigned upon my arrival.

§ 7. Availability and Contact. Should any questions or concerns arise, you may reach me at ________ or ________. I also intend to monitor my email periodically during my time off and will therefore remain reasonably reachable in the event of an urgent matter.

Thank you again for accommodating my request and for your continued understanding. I appreciate your support and look forward to returning to work refreshed and ready to resume my responsibilities.

Sincerely,


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Acknowledged and Approved:

By: ________
Name: ________
Title: ________
Date: ________

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