Employee Warning Letter - Template, Sample Form Online Pro · US-law
✓ Valid in United States · drafted to comply with local law
Create your Employee Warning Letter - Template, Sample Form Online for use in United States. Answer a few plain-English questions and the document fills in automatically as you go — then download it in Word and PDF, ready to sign or share. This version has been professionally rewritten to comply with local law.
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EMPLOYEE WRITTEN WARNING NOTICE
(Confidential — Personnel Record)
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Telephone: ________
Email: ________
Date: ________
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Employee ID No.: ________
Department: ________
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Email: ________
Delivered by: ________
RE: Written Warning Concerning Attendance and Punctuality
Dear ________:
This letter constitutes a formal written warning issued in accordance with the policies and procedures of ________ (the “Company”), including, without limitation, the Company’s Employee Handbook and Attendance Policy, as the same may be amended from time to time. Its purpose is to advise you of conduct that does not meet the Company’s expectations and to afford you the opportunity to correct that conduct.
§ 1. Nature of the Concern
§ 2. Specific Incidents
The following specific incidents have been documented:
________
The Company has recorded no fewer than ________ such infraction(s) during the period of ________.
§ 3. Applicable Policy
The conduct described above is inconsistent with the Company’s expectations and constitutes a violation of the following policy or policies: ________. A copy of the relevant policy has been or will be made available to you upon request.
§ 4. Required Corrective Action
You are expected to correct the conduct described above immediately and to maintain satisfactory attendance and punctuality going forward. Specifically, you are required to take the following corrective action: ________.
§ 5. Consequences
As a result of this warning, you will be subject to the following: ________.
This is your ________ warning regarding this matter. Failure to correct the conduct described above, or any recurrence of similar conduct, may result in further disciplinary action, up to and including suspension or termination of employment.
§ 6. Meetings
An in-person meeting to discuss this matter is required on ________ at ________, to be held at ________. A follow-up meeting will be scheduled on or about ________ to assess your progress.
§ 7. At-Will Employment
Nothing in this letter alters the at-will nature of your employment, to the extent applicable under the law of ________. Unless you are subject to a written agreement or collective bargaining agreement providing otherwise, your employment remains terminable by either you or the Company at any time, with or without cause and with or without notice, subject to applicable law. This letter does not constitute a contract of employment or a guarantee of continued employment.
§ 8. Right to Respond
You have the right to submit a written response to this warning for inclusion in your personnel file. Any such response should be submitted to ________ within ________ days of the date of this letter.
§ 9. Acknowledgment by Employee
Employee Name (Printed): _____________________________________
Employee Signature: _________________________________________
Date: ______________________________________________________
If you have any questions or wish to discuss this matter further, please do not hesitate to contact me.
Sincerely,
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Manager/HR Signature: _______________________________________ Date: ________
Witness (if applicable):
Witness Name (Printed): ______________________________________
Witness Signature: __________________________________________ Date: ________
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